Document Controller

1 week ago

AlAyn, United Arab Emirates Al Reem Hospico co LLC Full time

**Document Controller / Admin Assistant / Secretary**

1. Establish and maintain an effective document control system for the project.

2. Receive, log, and distribute incoming project documentation in a timely manner.

3. Ensure accurate filing, storage, and retrieval of documents, both in physical and electronic formats.

4. Implement and enforce document control procedures to maintain consistency and compliance.

5. Provide administrative assistance to the project management team.

6. Coordinate meetings, prepare agendas, and document minutes.

7. Manage travel arrangements, accommodations, and itineraries for project personnel.

8. Assist in the preparation and formatting of reports, presentations, and project documentation.

9. Facilitate effective communication between project team members and external stakeholders.

10. Ensure timely distribution of project-related information and updates.

11. Serve as a point of contact for document-related inquiries and revisions.

12. Conduct regular audits to verify the accuracy and completeness of project documentation.

13. Collaborate with project teams to address and rectify any document control issues.

14. Work closely with various departments to collect and compile project information.

15. Coordinate with vendors, subcontractors, and other external parties to gather and manage project documents.

16. Maintain regular communication with clients to understand project needs related to Letters of Authorization.

17. manage all commercial and technical documents for the project
Perform all clerical works which include filing, typing, photocopying, fax correspondence and other works being assigned from time to time.

18. Maintaining and updating the database and also manual filings.

19. Receiving and checking all incoming correspondence and transmittal of drawing documents.

20. Dealing with other staff or visitors, on phone or in person.

21. Review each document for conformity and accuracy

22. Keep all project documents orderly complete and categorized for easy accessibility to specific records and projects

23. Ensures delivery and receipt of all documents by deadlines

24. Makes sure that controlled copies of latest approved documents are given to the appropriate staffs

25. Maintains an updated records of all approved documents and their distribution clearly

26. Log incoming and outgoing documents

27. Maintains the documents in the Document Control office under safe custody without any damage and easy accessibility

28. Generate various document control reports as required

29. Any other work required by the company under your profession

**Requirements**:
University Degree: Diploma /Bachelor’s
Working Experience: 2-5 year working experience
Ideal Age: Any
Gender Preference: Any
Nationality: Any
Language: Fluent in English
Computer Skills: Proficient in MS Office
Current Residence: UAE

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