Site Office Clerk-soc

2 weeks ago

Dubai, United Arab Emirates DNB Construction LLC Full time

Thanks Based on your updated details, here's a more tailored Job Description (JD) for a Site Office Clerk specifically for the Building Construction Industry, incorporating all the responsibilities you mentioned:
**Job Title: Site Office Clerk**

**Location**: Project Construction Site
**Department**: Administration
**Industry**: Building Construction

**Job Purpose**:
To support site operations through efficient documentation handling, labor data management, and administrative coordination. The Site Office Clerk ensures accurate and timely updates of labor attendance, new joinings, and visa/medical documentation to support compliance and workforce tracking.

**Key Responsibilities**:
**Document Collection & Management**:

- Collect daily site documents including delivery notes, inspection reports, permits, and timesheets.
- Maintain organized records of all administrative site documentation (physical and digital).

**Time Sheet & Attendance Management**:

- Track and record daily attendance of site staff and laborers.
- Prepare and submit accurate time sheets to the HR/Admin department on time.

**Labor Data Management**:

- Update records of new labor joinings with all necessary information including ID copies, joining date, contact details, etc.
- Maintain labor deployment lists and assign them to relevant site supervisors when required.

**Visa & Legal Documentation Tracking**:

- Monitor and update labor visa status including Tawjeeh, Medical Tests, and Biometrics.
- Coordinate with the PRO/Admin department for follow-ups on expiring or pending documentation.
- Maintain a checklist and tracker for each worker’s legal and compliance status.

**Coordination & Communication**:

- Communicate with site supervisors, HR, and Admin teams for document verification and clarification.
- Assist in scheduling and logging appointments related to visa processes (Tawjeeh sessions, medicals, etc.).

**General Administrative Duties**:

- Maintain stationary stock and ensure smooth day-to-day operation of the site office.

**Qualifications & Skills**:

- High school diploma or equivalent; diploma in business administration or office management is an advantage.
- 1-3 years of clerical or administrative experience in the construction industry preferred.
- Proficiency in Microsoft Office (Excel, Word, Outlook).
- Basic knowledge of labor visa processes including Tawjeeh, medical, and biometrics is highly preferred.
- Excellent organizational, time management, and record-keeping skills.
- Strong attention to detail and accuracy.
- Good interpersonal and communication skills.
- Ability to work independently and in coordination with a team under site conditions.

Pay: From AED2,500.00 per month

Application Question(s):

- Current Salary in AED
- Expected Salary in AED
- Availability to join

**Experience**:

- Site Office Clerk: 1 year (required)
- Building construction site work: 1 year (required)
- attendance tracking and time sheet management of labors: 1 year (required)

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