Russian Speaking Receptionist

6 days ago

Dubai, United Arab Emirates TRANSPORT AGENCY L.L.C Full time

We are looking for an efficient and reliable **RUSSIAN Speaking** female Receptionist to manage our front desk and offer administrative support across the company. You will be the first point of contact for our staff, clients, and visitors therefore to be successful in this role you should have a pleasant personality with excellent skills in communication and client services.
- _**UAE experience is a must**_
- _**Immediate joiners will be preferred**_
- _**Related Industry experience inside UAE is must**_
- _**Russian speaking**_

**Key Objectives of the Job**
- To ensure that all staff, clients and guests are greeted and their queries attended to
- Coordinate front of house tasks including distributing and filtering incoming correspondence including attending to phone queries
- To efficiently streamline office operations to the highest quality standards

**Duties and Responsibilities**
- Greet and welcome staff, clients and visitors and announce them as appropriate
- Answer, screen and forward incoming phone calls and mail correspondence
- Ensure the reception area is tidy and presentable with required stationery and materials
- Follow safety procedures and control access to maintain office security (visitor log book)
- Manage the inventory of office supplies and order as required
- Update calendar and schedule meetings as directed - including booking meeting rooms
- Perform additional clerical reception duties such as filing, photocopying, faxing etc.
- Communicate customer feedback to Office Manager
- Identify and report potential hazards and or maintenance issues to Office Manager
- Coordinate external delivery
- Coordinate delivery of all documents and samples that will be sent out to clients/suppliers and contractors
- Visitors and guest’s liaison
- Maintain a register of all sent and received items
- Manage petty cash and costs of external deliveries
- Prepare the petty cash report and reconcile with finance & accounting department
- Provide call out services for staff and management
- Maintain a call register with duplicate copy of all messages
- Maintain a schedule for meeting room usage and keep the meeting room always tidy
- Attend operator training course 1 time per year
- Advise address and location for the messenger
- Confirm appointments or inform time delay of meetings to clients, suppliers, and contractors for staff & management

**Knowledge/ Skills and Abilities**:

- Good communication and interpersonal skills
- Ability to organize and manage documents
- Knowledge of office equipment and usage
- Microsoft Office skills
- Coordination skills
- Service mind
- Good in written and spoken English and **Russian**

**Salary**: AED4,000.00 per month

**Language**:

- Russian (preferred)

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