Female /secretary to Vp Construction Experience

2 days ago

Dubai, United Arab Emirates Celestia Constructions LLC (Division of Acube Real Estate Development) Full time

**Key ResponsibilitiesAdministrative Support**
- Manage the VP’s calendar, schedule meetings, and coordinate appointments.
- Prepare and edit documents, reports, presentations, memos, and meeting minutes.
- Maintain organized electronic and physical filing systems for confidential documents.

**Coordination & Communication**
- Serve as the primary point of contact between the VP and internal/external stakeholders.
- Coordinate cross-departmental communication, especially with project managers, site engineers, and procurement.
- Assist in preparing meeting agendas and follow-up notes.

**Project & Office Support**
- Track project deadlines, deliverables, and key milestones at the direction of the VP.
- Support preparation of tender documents, contracts, and project documentation.
- Assist in coordinating site visits, inspections, and travel arrangements.
- Monitor and organize project-related documentation to ensure timely flow of information.

**Qualifications & Requirements**
- Diploma or Bachelor’s degree in Business Administration, Office Management, or related field.
- Minimum 3-5 years of administrative experience, preferably in construction, engineering, or real estate.
- Strong English communication skills (Arabic is a plus).
- Proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
- Excellent organizational, time management, and multitasking abilities.
- Ability to work under pressure and handle urgent tasks professionally.
- Strong attention to detail and a high level of discretion.

**Key Competencies**
- Professional communication and interpersonal skills
- Strong problem-solving abilities
- High degree of integrity and confidentiality
- Flexibility and adaptability in a dynamic environment
- Customer-service oriented mindset

Pay: Up to AED6,000.00 per month

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