Admin Officer

2 days ago

Ajman, United Arab Emirates EDUTECH LABS FZE Full time

**Role Overview**:
Edutech Labs FZE is seeking a dedicated and organized **Admin Officer**to support our day-to-day operations and ensure a welcoming and professional environment for both staff and visitors. This position plays a key role in front desk management, administrative coordination, and internal support across various departments.

**Key Responsibilities**:

- Perform and monitor **daily bank transfers**, ensuring timely and accurate execution of all payment transactions
- Track **sales verification processes** to ensure compliance with internal controls and reporting standards
- Provide **support and assistance to the Verification Team** and other relevant departments, facilitating smooth coordination and timely resolution of related tasks
- Monitor and maintain office inventory levels; coordinate with vendors for timely procurement of supplies and equipment to support uninterrupted operations
- Draft, format, and manage a range of official documents, correspondence, reports, and internal communications with a high level of accuracy and confidentiality
- Coordinate scheduling and logistics for internal and external meetings, appointments, and staff calendars, ensuring efficient use of time and resources
- Support HR and finance functions through accurate record-keeping, document filing, and timely data entry related to employee files, invoices, and administrative records
- Liaise with facility service providers and contractors to manage office upkeep, maintenance requests, and vendor relationships
- Maintain a clean, organized, and professional reception and common area environment in line with company standards
- Track and update staff attendance records, and assist in onboarding processes including document collection, orientation scheduling, and access setup for new hires

**Requirements & Qualifications**:

- Minimum of **2-3 years of proven experience** in an administrative, receptionist, or front office support role
- **Exceptional verbal and written communication skills** in English; proficiency in Arabic is considered an advantage
- **Professional appearance and conduct**, with a customer-focused and service-oriented attitude
- Demonstrated ability to **manage multiple tasks**, prioritize workload, and work efficiently under mínimal supervision
- Excellent **organizational skills** and **attention to detail**, with the ability to maintain accuracy in a fast-paced environment
- **Bachelor’s degree or diploma** in Business Administration, Office Management, or a related field is preferred

**Working Hours**:

- **Days**: Sunday to Friday
- **Day Off**: Saturday
- **Time**: 9:00 AM - 6:00 PM

**Employee Benefits**:

- **Annual Air Ticket Allowance** to the employee’s home country upon completion of one year of service
- **Comprehensive Medical Insurance** as per UAE regulatory standards
- **UAE Employment Visa** processing and renewal handled by the company
- **Paid Annual Leave** entitlement of **30 calendar days** per year after completing 12 months of continuous service
- **End of Service Gratuity** in accordance with UAE Labour Law, calculated based on duration of service
- **Public Holidays** as declared by the UAE government

Pay: AED4,500.00 - AED5,500.00 per month

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