Program Coordinator

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The Program Coordinator is responsible for the direct administrative planning, executing, monitoring, and reporting on assigned program activities and tasks in support of the program’s portfolio of Exchange, English Language, Training, and Testing programs implemented by Amideast/UAE. The program coordinator is also responsible for contributing to proposal writing and to innovative creation of new programs.

The Program Coordinator supports the overall quality of programs by ensuring timely and accurate delivery of activities, services, and support reporting throughout the duration of the programs. The implementation of activities will include initiating outreach and students’ recruitment activities, communicating with participants, nominees and grantees on key program information and updates, making presentations and information sessions. The Program Coordinator works to help improve the quality and efficiency of the programs while serving participants in the best way possible. Program activities in UAE are conducted both virtually and face-to-face requiring periodic travel within UAE. The Program Coordinator works as a liaison between Amideast and different stakeholders to ensure smooth execution of the program plan.

**RESPONSIBILITIES**:
**Program Development and Implementation**:

- Plans and executes program implementation plan
- Plan, schedule, and conduct Interviews with participants for the program
- Work closely with the Program Manager to ensure smooth execution of all programs
- Provide program support and orientations for program beneficiaries and partner organizations as needed
- Provide all administrative and operational support to successfully conduct grant programs and activities
- Coordinate and contact different suppliers for the program implementation
- Executing fee for a service course with close coordination with Program Manager and Business Development team
- Contribute to budgeting for the new proposals
- Contribute to proposals’ writing for new programs
- Proactively makes suggestions to the Program Manager on potential improvements
- Planning, organizing, and implementing rogram events
- Coordinate with the program trainers (schedule, materials, attendance, solving problems) Follow-up with instructors on hours administered for various grants and report findings

**Fee for Service Training Execution and Implementation**:

- Conduct interviews with trainers for the courses with HR and Program Manager for the first screening
- Coordinate with the trainers of the potential B2B and B2C trainings (schedule, material, attendance, solving problems)
- Follow-up with instructors on hours administered for various trainings and report findings
- Provide the Career Counseling service as part of the Fee for Service Amideast Atlas Career counseling offering Contribute to achieving the numbers of the Fee for Service Amideast Atlas Career Counseling service

**Fulbright Program**:

- Coordinate the student outreach and recruitment cycle
- Support students in their questions and inquiries
- Prepare students for the interview panel and any other event with the U.S Embassy
- Correspond with current and potential Fulbright students, Amideast/UAE field staff, and U.S. Embassy representatives
- Accurately maintain student files and database records
- Coordinate and assist with conducting virtual interviews with Program Officer and nominees
- Coordinate virtual pre-departure orientation meetings with incoming Fulbright students
- Process and reconcile student payments Process student testing requirements

**Communication and Marketing**:

- Liaison with external stakeholders to coordinate the implementation of the program; where applicable
- Conduct Information sessions at the universities
- Coordinate and update our stakeholders with the latest program updates
- Work with public and private academic institutions, donors, and organizations to distribute information about grants
- Manage the marketing plans and implementation for all programs and trainings

**MEAL and Compliance**:

- Focuses on evaluation and continuous quality improvement
- Develop systems to track, monitor, and evaluate all grant-funded programs and activities
- Ensures compliance with the program's policies
- Conduct meetings with each team to monitor progress, budget adherence, and coordinate activities for the coming month
- Ensure all programs and activities are implemented within approved budgets with the finance team Ensure MEAL planning in each program plan and execution
- **Organization and Reporting**:

- Create and maintain database related to each program:

- Update alumni and media database and logs
- Collect testimonials and capture alumni success stories
- Maintain communication with alumni and organize alumni activities
- Contribute to the preparation of grants and related documents and creating an electronic filing system for all documentation related to programs
- Maintaining and updating data for all programs
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