Admin/dispatch Assistant

3 days ago

Jebel Ali, United Arab Emirates Alannahs Pastry Kitchen Manufacturing LLC Full time

**Job Title**: Administrative Assistant

**Location**: Dubai Investment Park 1
**Department**: Administration / Operations
**Reports To**: Operations Manager / General Manager

**Job Summary**:
**Key Responsibilities**:

- Receive, review, and accurately record all **LPOs (Local Purchase Orders)** from clients.
- Verify order details, pricing, and quantities before processing.
- Create and issue **sales invoices** in coordination with the finance and production teams.
- Coordinate with the **production kitchen** to confirm product readiness and dispatch requirements.
- Prepare detailed **dispatch schedules** for the following day, ensuring all B2B and B2C orders are properly packed and documented.
- Maintain **organized records** of all LPOs, invoices, delivery notes, and dispatch logs.
- Communicate proactively with clients regarding order status, delivery timelines, and any discrepancies.
- Liaise with delivery drivers and logistics to ensure **timely and accurate order dispatch**.
- Support management with administrative tasks, reports, and process documentation.
- Uphold high standards of **organization, accountability, and work ethics** to meet daily operational targets.

**Qualifications & Skills**:

- Diploma or Bachelor’s degree in Business Administration, Accounting, or a related field.
- Minimum **2 years of experience** in an administrative or coordination role, preferably within a **production kitchen, bakery, or FMCG environment**.
- Strong computer literacy — proficient in **Microsoft Excel, Word, and invoicing systems**.
- Excellent organizational and time-management skills, with the ability to handle multiple priorities.
- Strong written and verbal communication skills.
- Dependable, proactive, and able to work independently with mínimal supervision.
- A **strong sense of responsibility and work ethic** is essential.

Pay: AED2,000.00 - AED4,000.00 per month

Application Question(s):

- Can you communicate clearly in English, in a fast paced environment?
- Can you handle pressure and stress?

**Location**:

- Jebel Ali (preferred)

  • Admin Assistant

    2 weeks ago

    Jebel Ali, United Arab Emirates Nippon Express Full time

    Position Admin and accountant assistant Duties & Responsibilities 1.Prepare and support for admin related work as well as office equipment procurement 2.HR support such as leave balance inquiry and attendance 3. Assist Senior Manager - finance and HR, admin for the job what is requested mainly for HR, admin but not limited to and sometimes on...

  • Assistant Accountant/admin

    2 weeks ago

    Jebel Ali, United Arab Emirates DULIGHT FZE Full time

    **Assistant Accountant & Admin** Atleast **2 years **of Experience in the **UAE** in the **required field(s)** **Admin** - Knowledgeable on Dubai Trade, Dubai Chamber of Commerce & Tasreeh. - Maintain accurate and up-to-date records, including employee records, client information, and financial data. - Oversee general office operations, including managing...

  • Admin Assistant

    6 days ago

    Jebel Ali, United Arab Emirates Studio 4 General Trading FZE Full time

    **Secretary Job Responsibilities**: - Enhances effectiveness by providing information management support. - Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. - Organizes work by reading and routing correspondence; collecting information; and initiating telecommunications. -...

  • Administrative Assistant

    5 days ago

    Jebel Ali, United Arab Emirates Orchid Tobacco Dubai Full time

    Manufacturing Company based in Jebel Ali Free Zone Dubai, looking for a young admin and accounts assistant with below mentioned skills: 1. Fluency in English (Speaking and writing). 2. Accounting knowledge. 3. Full command over MS Office to generate Excel worksheets. 4. admin office executive to perform various admin, business support and accounting tasks...

  • HR & Admin Assistant

    3 days ago

    Jebel Ali, United Arab Emirates Talent IQ Full time

    Job Title**:HR & Administration Assistant** **Key Responsibilities**: - Support Human Resources & General Administration Department in Activity execution in accordance to department and division objectives. - Ensure compliance and accuracy of Human Resources & General Administration Department activities in accordance to company policies and procedures -...

  • Office Admin

    6 days ago

    Jebel Ali, United Arab Emirates Solidify Technical Services LLC Full time

    We are looking for a proactive and organized Admin/HR Coordinator to support day-to-day operations at 3Distica. This role combines administrative duties with HR responsibilities, ensuring smooth office management and supporting our growing team. **Key Responsibilities**: - Manage office supplies, correspondence, and basic bookkeeping - Maintain employee...

  • Assistant Accountant

    6 days ago

    Jebel Ali, United Arab Emirates SEBCHEM GROUP Full time

    Position: Assistant Accountant Employment type: Full Time Experience: 1 to 3 year Qualification: Bachelor’s Degree holder Location: Dubai, United Arab Emirates **Responsibilities**: Posting monthly invoices /Bank entries in the accounting software. Bank, Account Payable and Accounts Receivables reconciliation. Maintain accurate records of all...

  • Admin Coordinator

    2 weeks ago

    Jebel Ali Freezone, United Arab Emirates Fugro Full time

    Job Description Administration Coordinator Provide administrative support to a department and/or Manager. Duties include general clerical, covering reception area and project based work Who we are Do you want to join our Geo-data revolution? Fugro’s global reach and unique know-how will put the world at your fingertips. Our love of exploration and...

  • Marketing & Admin Assistant

    2 weeks ago

    Jebel Ali, United Arab Emirates Compass Ocean Logistics Full time

    **Purpose** The **Marketing and Administrative Assistant - Office of the CEO** will provide comprehensive administrative and marketing support to the CEO, ensuring smooth coordination of office activities, effective communication, and timely execution of corporate updates and special projects. The role requires a proactive, detail-oriented professional with...

  • Sales Assistant

    2 weeks ago

    Jebel Ali, United Arab Emirates Eurotech FZCO Full time

    We are looking for a sales assistant with a mechanical engineering background to join our sales team. Responsible of specific customer accounts, your objective is to grow sales, improve margins and increase customer satisfaction. **KEY ACCOUNTABILITIES / TASKS** **Sales** - Manage a specific customer portfolio - Analyse the order received (PO + drawing). -...