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Human Resources Manager

1 hour ago

Dubai, United Arab Emirates Brainstorm Human Resources Consultants Full time

**1. Legal & Regulatory Compliance (GCC-Wide)**
- Ensure comprehensive legal compliance across UAE, KSA, Qatar, Oman, Bahrain, and Kuwait, including but not limited to commercial, corporate, labor, tenancy, consumer protection, municipal, data protection, and e-commerce laws.
- Maintain legal entity status, including regular updates to commercial registers and Chamber of Commerce.
- Liaise with regulatory authorities for inspections, clarifications, or submissions.
- Prepare and submit reports and documentation as required by Ministries of Economy, Commerce, Culture, Labor, Municipality, and relevant civil defense and consumer protection departments.
- Specific interaction points:

- **UAE**: MOHRE, DED, Dubai Municipality, MCY, Civil Defense, Abu Dhabi and Dubai Courts
- **KSA**: Ministry of Commerce (MOC), Ministry of Human Resources & Social Development (MHRSD), Baladiya, Civil Defense, GOSI, MCIT, Najiz portal
- **Qatar**: Ministry of Commerce & Industry (MOCI), Ministry of Labour, Baladiya, Hukoomi portal, Civil Defense
- **Oman**: Ministry of Commerce, Industry & Investment Promotion (MOCIIP), Ministry of Labour, Muscat Municipality, Royal Oman Police for licensing
- **Bahrain**: Ministry of Industry & Commerce, Labour Market Regulatory Authority (LMRA), eGov portal, Civil Defense
- **Kuwait**: Ministry of Commerce and Industry, Kuwait Municipality, PAM (Public Authority for Manpower), Civil ID Authority

**2. Licensing & Government Relations**
- Manage the end-to-end process of company trade license renewals, amendments, and registrations across all regions.
- Monitor expiry dates and proactively initiate renewals or updates for commercial licenses, MCY approvals, Civil Defense, Municipality registrations, and other regulatory permits.
- Oversee all obligations under systems such as:

- **Ejar** (KSA rental portal),
- **Tawtheeq** (Abu Dhabi),
- **Baladiya** (Municipal platforms across GCC),
- **Hassantuk** (UAE fire safety system),
- **Nafes** (UAE Emiratization portal),
- **GOSI** (KSA insurance portal),
- **Qiwa** (KSA HR platform), and other regional portals.
- Manage Public Notary submissions, attestations, legal translations, and POA filings.

**3. Contract Management & Legal Drafting**
- Draft, review, and negotiate a wide array of commercial contracts including but not limited to:

- Retail and mall leases
- Franchise, agency, and distribution agreements
- Supplier and vendor contracts
- Service-level agreements (SLA)
- IT and software licensing agreements
- Insurance and brokerage contracts
- Non-disclosure and confidentiality agreements
- Employment and consultancy contracts
- Sponsorship and side agreements
- Logistics, customs brokerage, and freight forwarding contracts
- Establish contract database and tracking system for expiry, renewal, and compliance alerts.

**4. Document Control & Record Keeping**
- Establish a centralized repository of all legal, commercial, lease, and regulatory documents.
- Ensure data is securely stored, backed up, and easily accessible for internal departments and external auditors.
- Implement best practices for version control, document validation, and document lifecycle management.

**5. Property & Lease Oversight**
- Manage legal and administrative aspects of all property agreements: retail stores, offices, warehouses, staff accommodations, and home offices.
- Coordinate with mall management and landlords for handovers, renewals, terminations, and disputes.
- Ensure compliance with civil defense, fire safety, pest control, structural maintenance, and insurance requirements per tenancy agreement.
- Oversee municipality and zoning approvals in each territory.

**6. Intellectual Property (IP) Management**
- Register, renew, and protect company trademarks, brand logos, trade names, and patents across all GCC markets.
- Handle opposition, infringement, and licensing actions where necessary.
- Liaise with IP law firms and ensure recordkeeping of certificates and renewals.

**7. Litigation & Legal Representation**
- Act as legal representative for the company in labor disputes, commercial litigation, civil claims, and arbitration matters.
- Coordinate with external counsel on filings, defense strategy, court appearances, and settlements.
- Attend government hearings, legal inspections, and compliance meetings as the authorized representative.
- Respond to legal notices and facilitate dispute resolutions with suppliers, landlords, or government bodies.

**8. Insurance & Risk Mitigation**
- Maintain company’s insurance portfolio, including:

- Property all-risk insurance
- Public liability insurance
- Workmen’s compensation
- Product liability (if applicable)
- Ensure coverage meets contractual and legal obligations and conduct annual reviews with insurers.
- Align insurance coverage with local jurisdictional requirements (e.g., GOSI in KSA, MOL guidelines in Qatar, DHA/WPS in UAE).

**9. Stakeholder & Department Liaison**
- Collaborate with departments (HR, Finance