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Project Secretary

3 weeks ago

Dubai, United Arab Emirates GIOVANNI Full time

**KEY RESPONSIBILITIES**:

- Provide full secretarial and admin support to the project team and department to ensure the smooth running of the department operations.
- Maintain records of Engineers and assist in their movements
- Take minutes of meetings and maintain records for the operations and project team
- Develop and maintain document control processes for the efficient management
- Maintain a proper document control system for recording and tracking all documents for the project team and department
- Support the officers and project team in daily admin roles and assist to keep stock of stationery supplies for the department
- Perform data-entry, recording, printing, and filing duties
- Undertake any ad-hoc admin projects/duties as required
- Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, claims.
- Assist to check and verify staff claims and invoices for the project team
- Prepare and raise purchases requisition for purchase of office equipment for new staff.
- Organizing, attending and participating in meetings.

**REQUIREMENTS**:

- Female Only
- Min 2 years of relevant experience in a similar role preferably
- Good knowledge and experience in residential projects
- Professional and pleasant personality with good written and verbal communication and interpersonal skills
- Proactive, take initiative and well organized
- Able to work fast under pressure
- Ability to multi-task and work independently as well as in a team.

**Experience**:

- secretary: 2 years (required)