Executive Secretary

3 days ago


Dubai, United Arab Emirates Lootah Bio Fuels Full time

**About the company**:
Lootah Biofuels is a sustainable fuels company that offers circularity through the collection of used cooking oils through to distribution of blends of biofuels. Lootah biofuels is seeking to recruit a chemical engineer to work on one of its plants.

**Responsibilities**:

- **Executive Support**:

- Provide administrative support to the executive team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Prepare and organize materials for meetings, presentations, and reports.
- **Communication**:

- Act as a liaison between executives and internal/external stakeholders.
- Fluency in Arabic is required for effective communication with Arabic-speaking stakeholders.
- **Documentation and Translation**:

- Assist in the preparation and translation of documents, correspondence, and reports from Arabic to English and vice versa.
- Ensure accurate and timely translation of important documents for effective communication.
- **Record Keeping**:

- Maintain accurate and organized records of meetings, decisions, and action items.
- Manage and organize filing systems, both digital and physical.
- **Administrative Support**:

- Handle general office duties, including photocopying, scanning, and managing office supplies.
- Assist in the coordination of special events and projects as needed.

**Qualifications**:

- Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
- Proven experience as an Executive Secretary or in a similar role.
- Fluent in Arabic (reading, writing, and speaking) is essential.
- Excellent communication skills in English.
- Proficient in Microsoft Office Suite and other relevant software.
- Strong organizational and multitasking abilities.
- Discretion and confidentiality in handling sensitive information.

**Experience**:

- executive assistant assistant: 2 years (required)

**Language**:

- Arabic (required)


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