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Administrative Coordinator
2 weeks ago
**Company Description**
Emirates Electrical & Instrumentation Company LLC is a proud member of the Ghobash Group. For almost 20 years, we have made vital contributions to the Oil & Gas sector of the UAE, executing both onshore and offshore projects. Abu Dhabi National Oil Company (ADNOC) is one of our main clients along with Tier 1 and Tier 2 EPC contractors in this sector. We have the expertise to carry out full EPC&M services for electrical and instrumentation works and bring our intrinsic knowledge to measure and automate exploration, production, separation, refining processes, and distribution through our localized services.
- Coordinate and manage office activities to ensure smooth operations.
- Arrange travel, accommodation, and meeting schedules for personnel.
- Coordinate transportation for project teams and ADNOC site visits.
- Maintain and update records, including contracts, employee files, and project documentation.
- Prepare and review correspondence, reports, and presentations.
- Handle confidential information with discretion.
- Ensure all documentation complies with ADNOC and regulatory standards.
- Ensure adherence to ADNOC’s health, safety, and environmental (HSE) policies.
- Assist in generating reports and maintaining compliance documentation.
- Act as a point of contact for internal and external communications.
- Act as a liaison between ADNOC, contractors, and internal departments.
- Manage communication and coordination between stakeholders.
- Handle purchase requisitions, track deliveries, and manage inventory.
- Coordinate with vendors to ensure timely procurement and delivery of goods.
- Provide administrative assistance to project managers and engineers.
- Support onboarding processes for new employees.
- Facilitate coordination between project teams and HR.
- Arrange offshore and onshore medical examinations for project teams.
- Schedule and coordinate mandatory safety training, including H2S, HUET, and other ADNOC-required certifications.
- Stay updated on ADNOC processes, HSE regulations, and offshore/onshore operations.
**Qualifications**
- ** Education**: Bachelor’s degree in Business Administration, Management, or a related field.
- ** Experience**: 3-5 years in a similar administrative role, preferably in oil and gas or ADNOC-related projects.
**Additional Information**
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with the Optima system and knowledge of ADNOC Seats
- Strong organizational and multitasking abilities.
- Excellent communication and coordination skills.
- High attention to detail and discretion with sensitive information.
- Familiarity with ADNOC processes, HSE standards, and offshore/onshore operations.
