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Document Controller
2 weeks ago
Document Controller
Location: Sharjah, UAE
**Job Description**:
As a Document Controller at Capital Engineering Consultancy, you will be responsible for managing and controlling project documentation to ensure accuracy, completeness, and compliance with established standards and procedures. Your primary responsibilities will include:
- Implementing document control processes and procedures to ensure efficient management and distribution of project documentation throughout the project lifecycle.
- Collaborating with project teams, consultants, and subcontractors to collect, review, and organize project-related documents, including drawings, specifications, reports, and correspondence.
- Utilizing document management systems, such as Aconex and related software, to track, update, and distribute project documents in a timely and accurate manner.
- Maintaining document logs, registers, and databases to track document status, revisions, approvals, and distribution history.
- Ensuring compliance with project documentation requirements, industry standards, and regulatory guidelines, including document formatting, naming conventions, and version control.
- Providing administrative support for document control activities, including filing, scanning, printing, and archiving project documents as needed.
- Assisting in the preparation of project reports, presentations, and deliverables by retrieving and organizing relevant project documentation.
- Supporting internal and external audits by providing access to project documentation and assisting in the retrieval of requested documents.
- Facilitating document review and approval processes by coordinating with project stakeholders and maintaining accurate records of document revisions and approvals.
- Collaborating with project managers and engineers to identify opportunities for process improvement and optimization of document control workflows.
**Requirements**:
- Bachelor's degree or equivalent in a relevant field.
- Minimum of 6 years of experience as a Document Controller, preferably in a design consultancy or engineering firm.
- Proven experience with document management systems, including Aconex and related software.
- Strong knowledge of document control processes, procedures, and best practices.
- Familiarity with residential, commercial, and industrial projects and associated documentation requirements.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Attention to detail and accuracy in document handling and data entry.
- Strong communication and interpersonal skills, with the ability to collaborate effectively with multidisciplinary project teams.
To Apply:
Application Question(s):
- are you available to join immediately ? (0-10 days)
**Experience**:
- Document Controller: 5 years (required)
- Aconex: 4 years (required)
- consultancy: 3 years (required)
