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Event Sales and Admin Coordinator

2 weeks ago

Dubai, United Arab Emirates 4Sure Events Full time

**Event Sales and Admin Coordinator**

**Responsibilities**:

- Serve as a key administrative support for event coordination, ensuring smooth operation of all logístical aspects.
- Provide sales assistance by preparing necessary permits, coordinating with vendors, and confirming event requirements to ensure seamless event execution and follow-up.
- Oversee supplier registrations and manage company profiles across various platforms and portals, ensuring compliance and up-to-date information.
- Support the sales and operations team in preparing documentation, reports, presentations, and event-specific materials.
- Contribute to pre-event administrative support, documents, evaluations and ensuring the proper dismantling or event setups.
- Perform general administrative duties, including record-keeping, managing supplies, and maintaining organized event documentation.

**Requirements**:

- Bachelor’s degree in Business Administration, Marketing, or a related field.
- Minimum of 2 years of experience in an administrative or marketing role within the UAE, preferably in the events or hospitality sector.
- Strong command of Microsoft Office Suite, particularly Excel and PowerPoint, to prepare presentations, track budgets, and manage schedules.
- Experience with CRM platforms, with Zoho CRM experience being an advantage.
- High level of attention to detail, organization, and problem-solving skills, with the flexibility to adapt to changing event demands.
- Ability to work extended hours when required, especially during peak event seasons.

**Key Role**:
**Event Coordination and Administrative Support**: Provide essential administrative support for event logistics, manage supplier registrations, ensure compliance, and facilitate communication between vendors, clients, and sales teams.

**Post-Event Evaluation and General Administrative Duties**: Contribute to event evaluations, ensure quality set up or dismantling, and manage administrative tasks such as Sales day-to-day record-keeping, supplies management, and organizing event documentation.

**Requirements**:

- **Education and Experience**: Bachelor’s degree in Business Administration, Marketing, or related field, with at least 2 years of administrative or marketing experience in the UAE, preferably in events.
- **Attributes**: Strong attention to detail, problem-solving skills, adaptability to changing demands, and availability to work extended hours during peak event timings.

Pay: AED3,000.00 - AED3,500.00 per month

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Do you have at least 2 years of experience in an Event administrative or marketing role in the UAE?
- Do you have experience with CRM platforms? If so, have you used Zoho CRM before?
- Are you able to work extended hours, especially during peak event times?
- Do you have strong organizational and problem-solving skills, with a keen attention to detail? and work under time pressure?

Willingness to travel:

- 100% (required)