Divisional Manager

The Divisional Manager, Facilities (DMF) has the overall responsibility for the preparation, development and execution of a ‘best in class’ facility management programme for all of the properties under the management control of UDeCOTT. The DMF is required to develop strategies and plans for the effective predictive and preventative maintenance of all mechanical, electrical, plumbing (MEP) services, life safety systems, building envelope, cladding, glazing, janitorial, external works, landscaping and security systems for the UDeCOTT properties. The DMF is expected to keep current and up to date - all equipment inventories and facility condition assessments for UDeCOTT’s properties - in order to prepare annual budgets and estimates for operations and maintenance and capital improvement expenditure. The DMF is tasked with ensuring that the Facilities Division is able to contribute to the bottom line of the Corporation. The critical outcome from the job of the DMF is the cost effective, safe, productive and efficient use of the physical space provided to the UDeCOTT’s internal and external stakeholders inclusive of its employees and tenants. Education, Knowledge and Experience  Bachelor’s Degree in Engineering (Civil, Electrical or Mechanical) from an accredited academic institution  Master’s Degree in Facilities Management, Engineering (Civil, Electrical or Mechanical) or Project/Construction Management or related field from an accredited academic institution will be an asset  At least ten (10) years of work experience on major construction and building maintenance projects at a senior managerial level  Knowledge of building, mechanical and electrical codes and ability to understand and interpret structural, architectural, mechanical and electrical drawings.  Extensive experience in the preparation of RFPs, Tender documents and Contracts JOB TITLE Divisional Manager, Facilities DIVISION Facilities REPORTING TO: Deputy Chief Executive Officer PAY GRADE Executive Management Job Description - Divisional Manager, Facilities 2019 Page 2  Certification in Project Management and working knowledge of Microsoft Project and/or Primavera  Certification in the IFMA, Facilities Management Professional (FMP)  Proven working knowledge of MS Office  Other Certification/Accreditation from a recognized body (LEED, IFMA, BIFM etc.) will be a definite asset OR Any equivalent combination of qualifications, training and working experience Key Duties and Responsibilities Development of Human CapitalLiaises with the HR department as necessary and ensures that all approved HR policies and procedures are implemented throughout the Division.Ensures the on-going evaluation of employees and implements the appropriate training and development plans where necessary.Manages the Human Capital of the Division to ensure a level of job satisfaction in keeping with corporate objectives. Management of DivisionDevelopsstrategies and plans for the effective predictive and preventative maintenance of all mechanical, electrical, plumbing (MEP) services, life safety systems, building envelope, cladding, glazing, janitorial, external works, landscaping and security systemsEnsuresthat the facilities comply with all statutory requirements, regulatory and code provisions including but not limited to the Occupational Safety and Health Act (OSH Act)Implements plans to optimize the life cycle cost of the UDeCOTT properties including energy efficient modalitiesImplements and maintains a comprehensive system of data collection and record keeping for all facilities management activitiesImplements and manages suitable technology solutions for the effective management, monitoring and control of all facility management operations including but not limited to WebTMA/CMMS softwarePreparation of procurement documents including but not limited to, tender documents for facility management service providers, contractors, consultants and suppliers to bid for the provision of facility management servicesAssists in the preparation of service level agreements and facility management contracts to service providers, contractors, consultants and suppliersPreparation of annual operations and maintenance budgets for the UDeCOTT properties including cash flow projections and capital costs for replacement and upgrade worksPrepares and maintains accurate records for the equipment inventory for the UDeCOTT properties including but not limited to, name plate data, date and cost at purchase, warranties, replacement cost and schedules for replacementPrepares and maintains current and up to date facility condition assessmentsSupervises the day to day activities of all UDeCOTT staff in the Facilities Management Division to ensure smooth and efficient operations Job Description - Divisional Manager, Facilities 2019 Page 3Manages the activities of the facility management service providers, contractors, consultants and suppliers to ensure compliance wi