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Receptionist

2 weeks ago

Abu Dhabi, United Arab Emirates Fursan Security Services LLC Full time

Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Receive, sort and distribute daily mail/deliveries.
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges.
- Update calendars and schedule meetings.
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
- Assisting clients in finding their way around the office.
- Announcing clients as necessary.
- Schedule and confirm appointments and maintain event calendars
- Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs.
- Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.
- Preparing meeting and training rooms.
- Assisting colleagues with administrative tasks.
- Performing ad-hoc administrative duties.
- Provide excellent customer service.
- Scheduling appointments.

**Requirements**:

- Proven work experience as a Receptionist, Front Office Representative or similar role.
- 2 years’ Experience is mandatory.
- Language
- Arabic & English is mandatory (Required Native Arabic speaker is preferred.)
- Proficiency in Microsoft Office Suite.
- Hands-on experience with office equipment (e.g., fax machines and printers).
- Professional attitude and appearance.
- Solid written and verbal communication skills.
- Ability to be resourceful and proactive when issues arise.
- Excellent organizational skills.
- Multitasking and time-management skills, with the ability to prioritize tasks.
- Customer service attitude.
- High school degree; additional certification in Office Management is a plus.

**Job Types**: Full-time, Permanent

**Experience**:

- receptionist: 4 years (required)

**Language**:

- Arabic (required)