Accounts Executive

**JOB DESCRIPTION - ACCOUNTS COORDINATOR**

**Location**: Dubai, UAE
**Industry**: Family Entertainment Centre (FEC)
**Reporting To**: Head of Accounts / Finance Manager

**Position Overview**

**Key Responsibilities**

**1. Party Booking & POS Reconciliation**
- Reconcile party advance collections with actual services rendered.
- Maintaining detailed Party Revenue Vs Collection Records
- Match POS entries against booking confirmations to ensure billing accuracy.
- Coordinate with the front desk and operations team to identify and resolve discrepancies.
- Monitor Semnox system sales and reconcile daily with all booking platforms.

**2. Petty Cash & Gamecol Reconciliation**
- Perform daily petty cash reconciliations; report discrepancies promptly.
- Ensure proper documentation and approvals are in place for all petty cash expenses.
- Verify Gamecol collections using Semnox data and align with party/event bookings.

**3. Vendor Coordination & Payment Processing**
- Collect and verify Proforma and Tax Invoices from vendors; forward to HO Accounts.
- Liaise with vendors and assist the HO Purchase Manager in coordination and documentation.
- Match invoices against POs and quotations; escalate discrepancies for correction.
- Initiate payment requests for Center Head’s approval and maintain a real-time payment tracker.
- Periodically collect vendor account confirmations and share ledgers as required via Zoho Books.

**4. Purchase Management & Documentation**
- Review all purchase bills for accuracy (TRN, invoice type, vendor details).
- Maintain and update the Amazon purchase tracker and associated documentation.
- Download bills from designated portals and share with HO Accounts and Center Head on time.
- Cross-check purchases (e.g., party decorations, cakes, reimbursements, vendor commissions) with relevant data for verification.
- Upload validated purchase invoices to the shared drive and maintain well-organized digital records.

**5. Financial Coordination & Compliance**
- Act as a liaison between center operations, vendors, and the HO finance team.
- Ensure timely submission of reconciliations and reports to support day-end & month-end closures.
- Uphold internal controls and compliance with company financial policies.
- Perform reconciliations for:

- Salary Sheets vs Payments
- Sales vs Payments Received
- Vendor Balances vs Confirmations
- Assist with ad hoc financial analysis and MIS reports as requested by HO Accounts.

**6. Receivables & Communication Management**
- Track and respond to customer communications after internal confirmations.
- Maintain a log of sales invoices issued to outlet partners/franchisees.
- Monitor receivables from partners and follow up to ensure timely collections.
- Provide account confirmations to customers or partners when requested.

**7. HO Support & Zoho Entries**
- Assist the HO Accounts Team with:

- Data entry and documentation in Zoho Books
- Reconciliation and verification of ledgers
- Coordination for banking tasks and document attestations
- General accounts-related administrative tasks as required

**Key Skills & Competencies**
- Strong attention to detail and high accuracy in financial reconciliation and reporting
- Proficiency in Microsoft Excel, Google Workspace, and accounting platforms (Zoho preferred)
- Excellent interpersonal and vendor coordination skills
- Ability to prioritize, multitask, and meet tight deadlines
- Integrity and discretion in handling confidential information
- Familiarity with POS systems and ERP software (e.g., Semnox, Zoho)

**Qualifications & Experience**
- Bachelor’s degree in Accounting, Finance, or a related field
- 2-4 years of experience in an accounting or finance role, preferably in retail, FEC, or hospitality sectors
- Strong understanding of vendor management, payment processes, and reconciliation
- Hands-on experience with accounting tools like Zoho Books and POS systems

Pay: AED3,500.00 - AED4,500.00 per month