Receptionist
22 hours ago
**Job Brief**
We are looking for a receptionist to manage our front desk on daily basis and to perform a variety of administrative and clerical tasks.
As a receptionist, you will be the first point of contact pf our company. Our receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.
To be successful as a receptionist, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position.
**Responsibilities**
- Greet and welcome guests as soon as they arrive at the office.
- Direct visitors to the appropriate person and office.
- Answer, screen and forward incoming phone calls.
- Ensure the reception area is tidy and presentable, with all necessary stationery and materials (e.g. pens, forms and brochures).
- Receive, sort and distribute daily mail/deliveries.
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
- Order front office supplies and keep inventory of stock.
- Update calendars and schedule meetings.
- Arrange travel and accommodation and prepare vouchers.
- Keep updated records of office expenses and costs.
- Perform other clerical receptionist duties such as filling, photocopying, transcribing and faxing.
**Requirements and skills**
- Proven work experience at least 3 years as a Receptionist, Front office Representative or similar role.
- Proficiency in Microsoft Office Suite.
- Hands
- on experience with office equipment (e.g. fax machines and printers).
- Professional attitude and appearance.
- Solid written and verbal communication skills.
- Excellent organizational skills.
- Multitasking and time-management skills, with the ability to prioritize tasks.
- Customer service attitude.
- Bachelor’s degree; additional certifications in Office Management is a plus.
**Experience**:
- receptionist: 3 years (preferred)
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