Global Chro Executive Assistant and Operations Support

**General Management**
- **Permanent Contract**
- **Mid-Senior Level**
- **Dubai**

**About Us**

Egis is an international player in consulting, construction engineering, and mobility services. We design and operate smart infrastructure and buildings that address the challenges of the climate emergency and enable more balanced, sustainable, and resilient regional development. Present in 100 countries, Egis provides its clients with the expertise of its 20,100 employees and develops cutting-edge innovations for all projects. Through the diversity of its areas of expertise, the Group is a key player in the collective organization of society and the living environment of citizens worldwide. Our purpose is to successfully combine improving people's quality of life, the economic and social development of regions, and massive decarbonization to meet the imperative of carbon neutrality by 2050.

By joining Egis, you are joining a company with remarkable performance and which has doubled its turnover in 3 years to reach 2.16 billion euros in turnover in 2024. The group's ambition and its hyper-growth trajectory should enable us to exceed 4 billion euros in turnover by 2029.

**About the Role**

The Executive Assistant and Operations Support to the Global CHRO is an important role for the effectiveness of the Global HR function. This role ensures that the executive’s priorities are translated into action, supports the team in achieving cross-functional alignment, and enables the broader leadership team to operate effectively and with quality outputs.

**Key Responsibilities**

Executive Support & Global HR Leadership Team Effectiveness
- With a clear understanding of the GCHRO and Global HR Leadership team's key objectives, provide quality and efficient support in the prioritisation of GCHRO activities.
- Liaise with internal teams and external partners to ensure the CHRO’s engagements are well-prepared and professionally executed.
- Manage incoming requests to protect GCHRO's focus on delivering key objectives
- Prepare presentations, including for board-level, communications, and reports as requested by the GCHRO.
- As required, coordinate the collection and consolidation of operational reports from various HR teams for presentation to the GCHRO.
- Manage complex global travel arrangements for the GCHRO, including flights, accommodations, visas, and ground transportation.
- Handle expense reporting, reimbursements, and budget tracking for travel and executive activities.
- Prepare detailed itineraries and ensure seamless transitions across time zones and locations.
- Coordinate logistics for in-person and virtual meetings, off-sites, and global events. Including coordinating agendas, collating and preparing materials.
- Working with the CHRO and the Global HR leadership team, ensure key HR Leadership / HR team events are planned and delivered effectively. Arrange logistics, set agendas, track decisions, and ensure follow-through on assigned actions.
- Act as a positive liaison across the HR community to foster collaboration, continuous improvement and effective delivery.
- Capture, propose and implement ideas that will improve the overall effectiveness of the Global HR Leadership team.
- Proactively use approved AI tools to support the delivery of the role and the effectiveness of the GCHRO and GHR LT.
- Maintain discretion and confidentiality in handling sensitive information and high-level communications.

Operational Excellence & support to Process Management
- Manage internal tools for the Office of the GCHRO and Global HR Leadership team (e.g., SharePoint, HRIS, collaboration platforms), in collaboration with relevant experts.
- Gather Board, Global Executive, HR Global Leadership and Key Regional Event calendars, strategic and budget planning cycle dates and ensure GCHRO is well briefed on the annual calendar of events. Utilise this insight to support effective annual scheduling for the GCHRO and HR community, including scheduling key HR events.
- Coordinate timely completion of all processes requiring input from the GCHRO and Global HR leadership team, i.e. when GCHRO approval is required, the role holder ensures approvals are progressed by the GCHRO, ensuring compliance with company policies.
- Drive process improvements and standardisation across the global team, specifically in the areas of document management and collaboration.

Project & Initiative Management
- Manage projects as assigned by the CHRO in support of continuous improvement of the Global HR LT, in coordination with HR Project management teams.
- Monitor initiatives and track progress to present to the GCHRO and Global HRLT.

**What do we need from you**

You hold a Bac+5 degree from a top-tier engineering or business school (group A+ or A), with a minimum of 3 years of experience in strategy and finance roles. Knowledge of the consulting industry is a significant plus. You possess excellent interpersonal skills, analytical ability, a synth