Personal Assistant to CEO

2 weeks ago

Al Barsha, United Arab Emirates The Prive Hospitality Vacation Homes Full time

**Job Title**: Executive Personal Assistant to CEO
**Company**: Property Junction Real Estate and The Prive Group
**Location**: Dubai, UAE

**About The Prive Group**:
The Prive Group is a dynamic conglomerate comprising Property Junction Real Estate and The Prive Hospitality Vacation Homes. We specialize in providing exceptional real estate brokerage services and luxury holiday accommodations in Dubai. As part of our commitment to excellence, we are seeking a proficient Executive Personal Assistant to provide comprehensive support to the CEO, encompassing various tasks essential for the smooth operation of our business.

**Responsibilities**:
**Documentation Management**:

- Assist in drafting, reviewing, and managing real estate contracts and holiday homes agreements, ensuring accuracy and compliance with legal requirements.
- Maintain organized records of contracts, leases, and other pertinent documentation, both electronically and in hard copy.

**Client Engagement**:

- Schedule meetings and appointments with existing clients for the CEO, coordinating logistics and ensuring timely attendance.
- Periodically send information on the latest real estate opportunities, holiday homes, and investment prospects to existing clients, keeping them informed and engaged.

**Administrative Support**:

- Act as the primary point of contact for the CEO, managing communications, inquiries, and requests with professionalism and discretion.
- Organize and prioritize the CEO's schedule, including meetings, travel arrangements, and other commitments.
- Assist in preparing presentations, reports, and correspondence, maintaining a high standard of accuracy and confidentiality.
- Perform various administrative tasks as expected from a CEO's PA, such as expense management, office supply procurement, and general office support.

**Developer Coordination and Project Management**:

- Liaise with all developers to coordinate commissions, gather new project documentation, and obtain marketing materials.
- Provide daily updates to the CEO on developer communications, project statuses, and marketing initiatives.
- Maintain a systematic catalogue for all projects, ensuring easy access to relevant documentation and marketing materials.

**Requirements**:

- Bachelor's degree in Business Administration, Real Estate Management, or a related field preferred.
- Proven experience (minimum 3 years) as an Executive Assistant or Personal Assistant, **mandatory** within the real estate or hospitality industry.
- Strong proficiency in drafting and managing real estate contracts and agreements, with knowledge of legal terminology and requirements.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
- Exceptional communication skills, both verbal and written, with a high level of professionalism and attention to detail.
- Ability to handle confidential information with discretion and maintain strict confidentiality.
- Proactive mindset, with the ability to anticipate needs, solve problems, and provide support as required.
- Fluency in English is required; proficiency in Arabic is a plus.

**Salary**: AED3,500.00 - AED6,000.00 per month

**Education**:

- Bachelor's (required)

**Experience**:

- Real Estate or Holiday Homes Industry: 2 years (required)

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