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Project Coordinator

3 weeks ago

Abu Dhabi, United Arab Emirates Group 42 Full time

Overview:
The Project Coordinator plays a key role in supporting the successful planning, execution, and completion of projects within an organization. As a Project Coordinator, you will assist the project manager in coordinating project activities, tracking progress, and ensuring effective communication among team members. Your role is crucial in maintaining project documentation, organizing meetings, and facilitating collaboration to ensure projects are delivered on time and within budget.

A challenging opportunity to contribute to the revenue generation of Presight—a fast-growing, high-visibility, future-focused company delivering cutting-edge AI-driven solutions that are engineered to improve the comfort and wellbeing of citizens living in emerging smart cities.

Presight is an Abu Dhabi based artificial intelligence and omni analytics company with a global footprint delivering holistic and scalable AI solutions to a variety of commercial and government clients. The company’s business operations cover a wide range of industry verticals including Healthcare, Government, Smart City, Oil & Gas, Fintech, Cloud Computing, Big Data Analytics and Sports.

**Responsibilities**:
**Key responsibilities**
- Project Planning and Documentation:

- Assist in developing project plans, timelines, and milestones in collaboration with the project manager.
- Create and maintain project documentation, including project charters, schedules, meeting minutes, and status reports.
- Track and communicate project progress, milestones, and deliverables to stakeholders.
- Team Coordination and Communication:

- Coordinate project team meetings, including scheduling, agenda preparation, and meeting logistics.
- Facilitate effective communication among project team members, stakeholders, and external vendors.
- Ensure timely distribution of project-related information and documentation to relevant parties.
- Resource Management:

- Assist in resource allocation and coordination, including managing project calendars, schedules, and assignments.
- Monitor resource availability and utilization, identifying and escalating any potential conflicts or constraints.
- Coordinate with department managers or resource owners to ensure the availability of necessary resources for project activities.
- Risk and Issue Management:

- Assist in identifying, documenting, and tracking project risks, issues, and dependencies.
- Support the project manager in implementing mitigation strategies and contingency plans.
- Collaborate with team members to resolve project-related issues and escalate critical concerns to the project manager.
- Quality Assurance:

- Support the project manager in ensuring adherence to project management standards and best practices.
- Perform quality checks on project deliverables to ensure they meet established criteria and standards.
- Contribute to lessons learned sessions and knowledge sharing to enhance project management processes.
- Stakeholder Engagement:

- Assist in maintaining positive relationships with project stakeholders, ensuring their needs and expectations are addressed.
- Coordinate stakeholder communications, including status updates, progress reports, and meeting coordination.
- Serve as a point of contact for project-related inquiries and provide timely responses to stakeholders.

Qualifications:
To qualify, you must have
- Bachelor's degree in a relevant field or equivalent work experience.
- Proven experience as a project coordinator or in a similar role, demonstrating the ability to support project execution and coordination.
- Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
- Excellent communication skills, both written and verbal, with the ability to effectively interact with team members and stakeholders.
- Proficiency in project management software and tools (e.g., Microsoft Project, Jira, Trello) is preferred.
- Strong problem-solving and critical-thinking skills, with the ability to identify and resolve issues proactively.
- Ability to work collaboratively in a team environment and establish positive working relationships.
- Familiarity with project management principles, processes, and terminology.

Ideally, you’ll also need
- Knowledge of project management methodologies and frameworks (e.g., Agile, Scrum) is a plus.
- Attention to detail and a commitment to delivering high-quality work within established deadlines.
- Excellent verbal and written communication skills
- Can conform to shifting priorities, demands, and timelines through analytical and problem-solving capabilities.
- Must be self-motivated, have good interpersonal skills, adaptable, & able to juggle priorities

**What we look for**:
If you are a performance-driven, inquisitive mind with the agility to adapt to ambiguity, you will fit right in. You should be eager to explore opportunities to build meaningful collaborations with stakeholders and