HR & Admin Assistant

2 weeks ago

Abu Dhabi, United Arab Emirates iTech Management Consultancy Full time

**Reports to: HR & Admin Manager**

**Job Description Summary**

The HR & Admin Assistant works under the supervision of the Admin and HR Manager to perform a variety of administrative and HR tasks.

**General Responsibilities**
- Front Desk office and general office support
- Greet guests and provide them with superb customer service
- Answer all client questions and incoming calls
- Redirect phone calls to the appropriate department and takedown messages
- Document controlling, filing, scanning, copying, binding, and record management (both electronic and hard copy)
- Maintain relevant databases when necessary
- Assist the HR & Admin Manager with daily tasks
- Liaise with PRO for daily tasks
- Point of contact for Etisalat, ADDC, Du, etc.
- Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders supplies.
- Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and purchasing new equipment when needed.
- Monitor and maintain the offices cleanliness and etiquette.
- Execute tasks and provide continuous support to HR & Admin Manager
- Prepare the monthly timesheet for payroll purpose
- Ensure the Trade licenses, Establishment Cards, Tenancy Contracts, Vehicle registrations and company insurances renewal without incurring fines
- Support HR Department in recruitment and interview arrangements
- Support the recruitment process of the company by positing vacancies, collecting CVs and conducting screening interviews
- Maintain CV database of the company
- Employee documents filing and record update.
- Support HR Department in Employee Onboarding and Exit formalities
- Any other duties commensurate with the accountabilities of the post.

**Minimum Skills or Experience Required**
- Effective written and verbal English language communication skills, Arabic would be a plus.
- Good knowledge of HR Practices
- Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, creativity, problem-solving, and results.
- Ability to multitask.
- Strong knowledge of Google Suite, MS Office programs, and other governmental e-portals.
- Minimum 3 years in an HR/Admin/Document controlling/Coordinating role, or equivalent.
- Collaborate easily with the Executive Team, Line Manager, and employees

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