Event Coordinator- Female Only

Company: Fete Events

About Fete Events:
Fete Events is a distinguished and well-established luxury boutique agency with over 12 years of experience in delivering extraordinary event experiences for high-end clients in the Middle East and India. With a team dedicated professionals, we specialize in creating bespoke events that leave a lasting impression. As we embark on a journey of restructuring and expansion, we are seeking dynamic and accountable Event Coordinators/Executives to join our team in Dubai and India.

**Job Description**:
As an Event Coordinator/Executive at Fete Events, you will play a pivotal role in the planning and execution of our luxurious events. You will be responsible for managing various aspects of event coordination, from initial desk planning to on-site execution. Your attention to detail, organizational skills, and passion for delivering unforgettable experiences will contribute to the success of our high-profile events.

**Responsibilities**:
1. Pre-Event Planning:

- Collaborate with clients to understand their vision, requirements, and objectives for the event.
- Develop comprehensive event proposals, timelines, and budgets.
- Source and negotiate with vendors, suppliers, and venues to secure the best resources.
- Assist in designing and creating event concepts, themes, and layouts.
- Coordinate logístical arrangements such as transportation, accommodations, and permits.

2. On-Site Execution:

- Oversee the setup, decoration, and arrangement of event venues.
- Manage event staff and ensure everyone understands their roles and responsibilities.
- Solve any unexpected issues or challenges that may arise during the event.
- Coordinate entertainment, catering, and other services to ensure a seamless experience.
- Maintain a strong presence during the event to ensure everything runs according to plan.

3. Post-Event Evaluation:

- Gather feedback from clients and guests to assess the event's success and identify areas for improvement.
- Prepare post-event reports, including budget reconciliation and performance metrics.
- Conduct a thorough debrief with the team to share insights and lessons learned.

4. Administrative Duties:

- Maintain accurate records of all event-related information, contracts, and communications.
- Manage event budgets, track expenses, and ensure adherence to financial guidelines.
- Assist in developing marketing materials and promoting upcoming events.
- Coordinate with other team members and departments to ensure a cohesive workflow.

Qualifications:

- Bachelor's degree in Event Management, Hospitality, Business, or a related field (MBA preferred).
- Minimum of 3 years of experience in event planning and execution, preferably in luxury events.
- Strong organizational and project management skills with the ability to multitask effectively.
- Excellent communication and interpersonal skills to build relationships with clients, vendors, and team members.
- Creativity and an eye for design to contribute to the development of unique event concepts.
- Proficiency in event planning software and tools.
- Willingness to work flexible hours, including weekends and evenings, as required for event execution.
- Ability to travel to event locations in U.A.E

**Benefits**:
1. Competitive Salary with Commissions and Variable Incentives

2. Holistic Team Retreats at the End of Each Season

3. Professional Development Opportunities

4. Generous Vacation and Time-off Policy based on Achievement of KPI's and KRA's during offseason

**Job Types**: Full-time, Permanent

Pay: AED3,000.00 - AED6,000.00 per month

**Experience**:

- event: 3 years (required)

Willingness to travel:

- 100% (required)

Application Deadline: 25/09/2022
Expected Start Date: 09/10/2024