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Front Desk Receptionist/ Admin

2 weeks ago

Dubai, United Arab Emirates Educational Institute Full time

**Responsibilities**:
**Front Desk Operations**:

- Greet visitors, answer phone calls, and direct inquiries to the appropriate departments.
- Maintain a clean and organized front desk area, ensuring a professional and welcoming environment for guests.

**Administrative Support**:

- Assist with general administrative tasks, including filing, photocopying, scanning, and faxing documents.
- Handle incoming and outgoing mail, packages, and deliveries.
- Maintain office supplies inventory and place orders as needed.

**Documentation**:

- Prepare and organize documents, reports, and presentations for meetings and other events.
- Ensure accuracy and completeness of documentation, following established procedures and guidelines.

**Appointment Scheduling**:

- Schedule appointments and meetings for staff members, ensuring efficient use of time and resources.
- Coordinate meeting room bookings and set up audiovisual equipment as needed.

**Database Management**:

- Update and maintain electronic databases, contact lists, and other records.
- Assist with data entry tasks and ensure data accuracy and integrity.

**Correspondence**:

- Proofread documents for grammar, punctuation, and spelling errors.

**Customer Service**:

- Provide exceptional customer service to internal and external stakeholders, addressing inquiries and concerns promptly and professionally.

Qualifications:

- 1-2 years experience in a front desk or administrative support role
- Bachelor's degree ; additional certification in office administration is a plus.
- Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and office equipment (e.g., printers, scanners).
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Attention to detail and accuracy in handling documentation and administrative tasks.
- Ability to maintain confidentiality and handle sensitive information with discretion.

**Salary**: AED2,000.00 - AED2,500.00 per month

Application Question(s):
**Experience**:

- Admin: 2 years (required)
- Receptionist: 1 year (required)
- Documentation: 2 years (required)

Ability to Commute:

- Dubai (required)