Assistant to Vice President of Administrative and Financial Affairs

**Job Details**

**Description**

The American University in the Emirates is searching for an Institutional Rankings Manager develops and implements strategies to improve the university's performance in global and regional ranking systems. This role involves managing data collection and analysis, collaborating with academic and administrative units, and ensuring that AUE meets ranking criteria while adhering to its vision of fostering educational excellence and community engagement

**About the Role**

**Qualifications & Education**
- Bachelor’s degree in Business Administration, Management, or a related field preferred.
- Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
- Adaptability to university software systems and administrative processes.
- Knowledge of academic organization structures and corporate welfare issues.
- Strong organizational and time-management skills with the ability to prioritize tasks.
- Excellent written and verbal communication skills in both English and Arabic (bilingual preferred).
- High level of discretion and professionalism when handling sensitive information.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to work independently and as part of a team.
- Well-educated with a presentable personality, professional attitude, and classy demeanor, especially when interacting with stakeholders in the higher education sector.
- Familiarity with the processes and administrative protocols of the higher education sector.
- Deep understanding of the workings and flow of institutes of higher education, including the effective functioning of academic organizations and corporate welfare issues.

**Work Environment**
- The position is based on the American University in the Emirates campus in Dubai International Academic City.
- Travel to conferences and workshops related to rankings and institutional effectiveness may be required.

**Key Responsibilities**
- **Administrative Support**:

- Assist the Vice President in planning and organizing the yearly schedule for all administrative departments, divisions, and offices.
- Manage and maintain the Vice President’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare reports, presentations, and briefing materials for meetings.
- Coordinate and organize internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle confidential information with integrity and discretion.
- **Communication and Liaison**:

- Act as the primary point of contact between the Vice President and internal/external stakeholders.
- Liaise with departments, executives, and external stakeholders to facilitate communication and project execution.
- Ensure appropriate protocol is implemented for the Office of the VPAFA when dealing with senior management and other official bodies.
- **Financial and Operational Support**:

- Assist in budget preparation, expense tracking, and financial reporting as required.
- Ensure alignment of AUE policies and procedures with accepted financial best practices to manage and monitor fiscal resources.
- Serve as a secondary reviewer for offiers' and contract activities (background in finance preferred).
- **General Duties**:

- Perform general administrative duties, including filing, data management, and office organization.
- Ensure a high level of professionalism and flexibility in supporting the Vice President's dynamic schedule and responsibilities.
- Occasional travel may be required.
- Flexibility in working hours to accommodate the Vice President’s schedule.

**About American University in the Emirates (AUE)**:
AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment.

**At AUE, we believe Nothing is Impossible is the Pathway to Success**

AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Media and Mass Communication, College of Computer Information Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by **SACSCOC** (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master’s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates.

The **College of Business Administration** is a proud member of **AACSB** (The Associati