Executive Secretary

1 week ago


Dubai, United Arab Emirates Q2 Futuristic Marketing Full time

We at "Q2 Futuristic Marketing" are looking for a competent Executive Secretary to support the "Founder/CEO" in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks. The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently. 1. Managing Executive’s calendar: Ensuring all weekly/monthly/yearly events are pre-planned & shared timely with all stakeholders 2. Managing Executive’s travel & itineraries 3. Managing Executive’s expenses & reimbursements 4. First hand check of team’s reports, frequent interactions with leadership team to gather feedbacks 5. Record Minutes of meeting, follow up on the same for closure & keeping executive informed about the status/progress of actionable. 6. Help with acquisition & retention (sales pipeline & task status) 7. Prepare draft proposals, pitch decks & presentations 8. Work on speaking opportunities for the Executive 9. Planning & managing all important events of the company or wherever company participates 10. Send out internal/external communication from “Executive’s desk” 11. Liaising with teams/members to get work done 12. Managing office, front-desk & administrative work at the company **Requirements**: 1. Proven experience as executive secretary or similar administrative role 2. Proficient in MS Office and “back-office” software (e.g. ERP) 3. In depth knowledge of office management and technical vocabulary of relevant industry 4. Familiarity with basic research methods and reporting techniques 5. Excellent organizational and time-management skills 6. Outstanding communication and negotiation abilities 7. Integrity and confidentiality 8. Degree in business administration or relative field **Salary**: AED4,000.00 - AED5,000.00 per month Ability to commute/relocate: - Dubai: Reliably commute or planning to relocate before starting work (required) **Language**: - Arabic (required)


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