Secretary

7 days ago

Abu Dhabi, United Arab Emirates Ultimate Resolution General Maintenance LLC Full time

**Job Title**: Secretary
**Company**: Ultimate Resolution General Maintenance L.L.C.
**Location**: Dubai and Abu Dhabi, UAE

**Job Type**: Full-time
**Salary**:AED 2500 to 3500 per month**

**About Us**:
Ultimate Resolution General Maintenance L.L.C. is a trusted name in air conditioning, electrical, plumbing, painting, and general maintenance services across Dubai and Abu Dhabi. We are committed to operational excellence, client satisfaction, and timely service delivery. Our office support team plays a crucial role in keeping all departments coordinated, efficient, and professional.

**Key Responsibilities**:

- Schedule meetings, appointments, and coordinate calendars for managers and technicians.
- Prepare and format documents, reports, quotations, and meeting minutes.
- Maintain physical and digital filing systems for contracts, client records, and project documents.
- Assist in tracking inquiries, quotations, and project documentation as per company workflows.
- Handle data entry and ensure records are accurate, up-to-date, and well-organized.
- Liaise with clients and vendors to coordinate appointments, document collection, or service updates.
- Support the HR or operations team with clerical tasks such as timesheets, leave records, and office inventory.
- **Use accounting software to assist with invoicing, payment follow-ups, and expense tracking.**:

- Follow up on assigned tasks with internal teams to ensure timely responses and completion.
- Perform any other administrative duties as assigned by management.

**Requirements**:

- Minimum 2-4 years of experience in an administrative or secretarial role.
- Strong organizational and multitasking abilities.
- **Excellent written and verbal communication skills in English.**:

- Professional and friendly demeanor when dealing with clients or internal teams.
- Proficient in MS Office (Word, Excel, Outlook, PowerPoint) and basic data entry systems.
- Ability to handle confidential information with integrity.
- Experience using accounting systems or ERP tools is an advantage.

**Qualifications**:

- Diploma or bachelor’s degree in business administration, office management, or related field.
- Fluency in basic Arabic is a plus.
- UAE experience in a contracting or maintenance company is an advantage.
- Knowledge of document control or accounting software (e.g., QuickBooks, Tally, Zoho) is a plus.

Pay: From AED2,500.00 per month

**Experience**:

- in an administrative or secretarial role: 2 years (required)

**Location**:

- Abu Dhabi (preferred)

Expected Start Date: 01/07/2025

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