Store Operations Assistant/ Admin Assistant

5 days ago

UAE, United Arab Emirates Al-Futtaim Full time

**Job Requisition ID**:168969

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A”rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

**Overview of the role**:
The Operations assistant/ Admin assistant provides support to the Operations Team in providing management reports, Sales figures, Managing information relating to the staff in the store.

**What you will do: -**

Description of Accountability:

- MIS (Store/RO) - Ensure that accurate information is provided to the Senior Admin Assistant to ensure they can meet reporting deadlines.
- Maintain data in the system to facilitate easy access to information when it is required.
- Maintain and update information relating to staff in the store.
- Liaise with the Regional Operations and HR Office.
- Stock Control and Operations
- Support the Admin Department Manager / Team in conducting routine stock accuracy checks.
- Verify all bills from suppliers/contractors and get it approved by Store Manager and processed with Regional Office Accounts Team.
- Follow-up with suppliers for outstanding invoices and settle any outstanding payments
- Cash Office responsibilities including the following:

- Daily reconciliation of store takings & reports
- Banking/Foreign Exchange
- Store Petty Cash
- Tallying of safe fund daily
- Credit Card Reconciliation
- Ensure accurate reports are provided to Admin Management to enable commercial decisions.
- Help liaise and arrange the induction training for new staff on procedures -to plan & schedule induction training for newly recruited staff on the Admin procedures in the store.
- Ensuring that the accuracy of stock received from the warehouse is accounted in the system
- Ensuring Periodic stock accuracy checks with commercial team’s co coordination.
- Daily stock related adjustments and booking the new stock receipts, store to store transfers and RTW’s (Return To Warehouse) in the system.
- Ordering of Stationary for the Store / Admin Team

**Required Skills to be successful**:

- Advance MS Office. SAP experience would be beneficial.
- Strong/excellent attention to detail
- Results-orientated
- Excellent working knowledge of MS Office
- A high level of customer focus and the ability to understand customers’ needs
- Strong analytical and numerical skills with experience in producing trade reports and analysis
- Ability to learn new technology quickly

**What equips you for the role**:

- High School degree (bachelor’s degree preferred)
- 2-5 years of retail sales experience.
- Analytical
- Time Management
- Communication
- Teamwork

  • Operations & Admin Assistant

    2 days ago

    Dubai - United Arab Emirates (UAE) Agrivex Trading LLC Full time 3,000 - 3,500

    Title: Operations & Admin Assistant – Import/Export | Agrivex Trading LLC Summary: Join a fast-growing food trading company in Dubai. You will assist with international shipments, supplier coordination, Airtable/Google Sheets data updating, and contract follow-ups. Key Responsibilities (simple): Follow shipments from contract → loading → arrival →...

  • Store Assistant

    5 days ago

    UAE, United Arab Emirates Al-Futtaim Full time

    **Job Requisition ID**:167743 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than...

  • Admin Assistant

    2 weeks ago

    Dubai - United Arab Emirates (UAE) Naukrigulf ME A2 Full time 2,500 - 3,300

    Maintain office files and records, update office inventories, track vehicle logs, manage office supplies, assist Admin Supervisor in completing daily administrative tasksSchedule and coordinate internal/external meetings & events, coordinate interviews, prepare agendas, meeting minutes, and follow-ups.Greet and assist visitors, answer and route calls,...

  • Assistant Store Manager

    2 weeks ago

    UAE, United Arab Emirates Al-Futtaim Full time

    Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more...

  • Marketing & Admin Assistant

    3 days ago

    UAE, United Arab Emirates ACOUP Employment Services Full time

    **Marketing and Admin Assistant** Join our dynamic team as an Administrative Officer - Marketing Assistant, where you will have the opportunity to enhance our brand's outreach and engage with diverse professionals. This role is ideal for a proactive communicator who thrives in social settings and is passionate about building meaningful professional...

  • Admin & Executive Assistant

    6 days ago

    Dubai - United Arab Emirates (UAE) Neatly Homes Property Care Co LLC Full time 3,000 - 3,500

    Job description: About Us We are a growing property care company based in Dubai, providing professional cleaning, maintenance, and housekeeping services for homes and short-term rental properties. As our operations expand, we are looking for a responsible and organized Admin & Executive Assistant to manage customer communication, scheduling, and...

  • Admin Assistant

    2 days ago

    Abu Dhabi - United Arab Emirates (UAE) Naukrigulf ME A2 Full time 8,000 - 9,000

    We are seeking a proactive and well-organized Admin Assistant (Native Arabic Speaker) to support daily office operations and assist senior management. This role is ideal for someone who is reliable, detail-oriented, and eager to grow in a professional office environment.Key ResponsibilitiesManage phone calls, emails, and general correspondence.Maintain...

  • Admin Assistant – UAE National

    1 week ago

    Abu Dhabi - United Arab Emirates (UAE) Naukrigulf ME A2 Full time 8,000 - 9,000

    We are seeking a proactive and well-organized Admin Assistant (UAE National) to support daily office operations and assist senior management. This role is ideal for someone who is reliable, detail-oriented, and eager to grow in a professional office environment.Key ResponsibilitiesManage phone calls, emails, and general correspondence.Maintain organized...

  • Assistant Operator A

    5 days ago

    UAE, United Arab Emirates AlMansoori Petroleum Services Full time

    **JOB DETAILS** **Job Level** : Assistant Operator **Reporting to** : Operator **Subordinates** : **Minimum Qualifications** : Secondary Graduate with 2 years CT experience Technical Diploma / Engineering Degree (Fresh graduate acceptable) **Age Requirement** : 18 - 25 years old **Certifications / Licenses** : **JOB DESCRIPTION** - The Assistant...

  • Secretary cum Admin Assistant

    1 week ago

    Dubai , Abu Dhabi - United Arab Emirates (UAE) PAPER CHASE INTERNATIONAL INC Full time 4,000 - 6,000

    We are looking for a Dynamic Secretary cum Admin Assistant who is flexible to juggle her tasks as Secretary and Admin AssistantSecretary Profile:Travel arrangements, which includes flight and hotel bookings for staff and ManagementEncoding/ Creating Packing List/ Issuing Proforma InvoiceAssist the Sales Team in making the quotation, contracts, tenders,...