Admin Receptionist

2 weeks ago

Ras alKhaimah, United Arab Emirates EL EZH BUILDING CONTRACTING LLC Full time

**Job Overview**:
The Administrative Receptionist is a crucial role responsible for managing front desk operations and performing a variety of administrative tasks. This position requires a professional, organized, and friendly individual who can effectively handle multiple tasks while providing exceptional customer service to clients, visitors, and staff.

**Key Responsibilities**:

- **Front Desk Operations**:

- Greet and assist visitors and clients with a professional demeanor.
- Manage incoming calls, direct them to appropriate departments, and take messages when necessary.
- Handle inquiries and provide information about the organization’s services and policies.
- Maintain the reception area in a tidy and welcoming manner.
- **Administrative Support**:

- Perform general office duties such as filing, data entry, and document preparation.
- Assist with scheduling appointments, meetings, and conference rooms.
- Coordinate and manage office supplies inventory, including ordering and restocking as needed.
- **Record Keeping**:

- Maintain and update contact databases and records as required.
- Handle and process incoming and outgoing mail and packages.
- Ensure confidentiality and security of sensitive information.
- **Customer Service**:

- Address and resolve client and visitor concerns or issues promptly and professionally.
- Provide support to staff members with administrative tasks as needed.
- Foster a positive and cooperative work environment.
- **Other Duties**:

- Assist with special projects and other tasks as assigned by management.
- Participate in training and professional development activities to stay updated on industry best practices.

**Qualifications**:

- High school diploma or equivalent; additional education or certification in office administration is a plus.
- Proven experience in a receptionist or administrative support role.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software.
- Excellent organizational skills and attention to detail.
- Ability to handle sensitive information with discretion and confidentiality.
- Professional appearance and demeanor.
- Ability to multitask and work efficiently in a fast-paced environment.

**Work Environment**:

- Office setting with standard working hours [specify if applicable, e.g., 8 AM to 5 PM].

Pay: AED1,500.00 - AED2,000.00 per month

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