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Personal Assistant

2 weeks ago

Abu Dhabi, United Arab Emirates GHAF Studios Full time

Job Title**:Personal Assistant**

**For Men and Arab nationalities only**

The Personal Assistant (PA) to the Executive provides high-level administrative support to the executive, managing schedules, communications, and various tasks to ensure the executive's day-to-day activities run smoothly. The PA is expected to handle sensitive information with discretion and act as a gatekeeper, coordinating with internal and external stakeholders.

**Key Responsibilities**:

- **Calendar Management**: Schedule and organize meetings, appointments, and events for the executive. Ensure the executive is aware of and prepared for upcoming commitments.
- **Travel Coordination**: Arrange travel itineraries, accommodations, and logistics for business trips. Prepare travel-related documents and manage expense reports.
- **Administrative Support**: Maintain organized filing systems, both digital and physical. Prepare and process various administrative forms and reports.
- **Meeting Preparation**: Compile, prepare, and distribute meeting agendas and materials. Take minutes during meetings and follow up on action items.
- **Liaison Role**: Act as the point of contact between the executive and internal/external clients. Manage relationships with stakeholders, ensuring smooth communication.
- **Project Assistance**: Assist in the planning and execution of special projects. Conduct research and gather information as needed.
- **Personal Tasks**: Handle personal errands and tasks for the executive as needed. Assist with family-related arrangements and personal scheduling.

**Experience**:

- Minimum of 1 year of experience in a similar role, supporting senior-level executives.
- Proven track record of managing complex schedules and handling confidential information.

**Skills**:

- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to multitask and prioritize workload in a fast-paced environment.

**Personal Attributes**:

- High level of professionalism and discretion.
- Strong interpersonal skills with the ability to build relationships.
- Detail-oriented and proactive approach to tasks.
- Flexible and adaptable to changing priorities.

**Working Conditions**:

- Full-time position with occasional after-hours availability required.
- Office-based role with some travel as needed.