Executive Secretary
2 weeks ago
**Job Code**: 219/002/289
**Location**: Dubai
**Salary**: AED 4,000 - 5,500
**Industry**: Construction & Contracting
**Working Days & Timings**: Monday to Friday, 8:00 a.m. to 6:00 p.m.
**Responsibilities**:
- Provide high-level administrative support and assistance to the CEO.
- Follow up and send reminders for meeting appointments.
- Efficiently schedule meetings, considering time constraints and priorities.
- Greet and welcome clients in a professional and courteous manner.
- Provide regular updates to the CEO on daily manpower allocation.
- Collect and coordinate the flow of internal and external information within the organization.
- Compile, transcribe, and distribute accurate minutes of meetings in a timely manner.
- Utilize various software packages, including Microsoft Word, PowerPoint, and Excel, for efficient documentation and presentation purposes.
- Act as a liaison between the executive and internal or external contacts.
- Handle sensitive and confidential information with discretion and professionalism.
- Work collaboratively with other administrative staff to ensure seamless office operations.
- Prioritize tasks and manage the executive’s time effectively to meet deadlines and fulfill responsibilities.
- Maintain and organize files, records, and documents, both physical and digital. Ensure information is easily accessible and well-organized.
**Job Requirements**:
- 1-2 years of proven experience as an Executive Secretary or Personal Assistant in the UAE.
- A presentable and confident personality with excellent communication skills.
- Age below 30 years.
- Fluency in English and Tagalog communication.
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