Supply & Inventory Planner | Al-Futtaim Automotive | Global Aftersales

Supply & Inventory Planner | Al-Futtaim Automotive | Global Aftersales

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group's entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

Overview of the role:
Supply & Inventory planner is responsible for purchasing of inventory parts from respective vendors for Global aftersales division. This is achieved by periodic release of purchase orders to assigned vendors based on the sales trend, forecast, market information and business recommendations. The purpose of the role is to improve the stock turnover by reducing the risk of excess & obsolete stock.

What you will do:
Supply Planning and Procurement

- Daily, weekly or monthly purchase orders processing
- Ensure orders are transmitted to supplier and confirmation is received
- Ensure orders are dispatched within the agreed lead time
- Monitor and follow up on back orders
- Communicate to suppliers about changes in forecast
- Prepare the budget as per order schedule and business recommendation
- Ensure stock availability by performing risk of run out analysis and ordering
- New model parts planning and ordering
- Obtain approvals as per delegation of authority

Stock Optimization

- Review inventory policy and Target Service Levels
- Continuous monitoring of aged stock
- Forecasting of stock provision
- Initiate and follow up dead stock disposal
- Monitor and review the excess and obsolete stock parts

Logistics operations

- Create the Advance shipping notifications according to supplier invoices in a timely manner
- Provide data support with logistics to control the inbounds and clearing documents on time
- Monitor cost charges within the agreed terms and conditions
- Manage the logistics payments and update finance with relevant reports for payment clearance
- Follow up with Finance for payments
- Arrange/Renew Letter of Credits
- Customs claim registration & payments
- Arrange ESMA/RFID approvals
- Declaration of cargoes for insurance

Continuous improvement & Business Intelligence

- Create dashboards for monitoring of process
- Perform kaizens and projects to reduce operational costs
- Take necessary actions/advice for effective inventory control
- Escalate cases with necessary information if the process is not under control

System Utilisation

- Continuous review of system parameters for improving the service level
- Review of system alerts, e.g., last demand flier, lead time, demand change alerts, forecast alerts
- Review of Risk of Run out
- Master processes and apply as per business needs to improve efficiency and productivity

Required skills to be successful:

- Experience developing management reporting packs
- Skilled in problem solving and continuous improvement methodologies
- Understanding of agile way of working
- Proficiency in MS Office

About The Team:
The role reports to Operations Manager and you will be working in a busy warehouse environment in Dubai Investment Park.

What Equips You For The Role:
Around 5 years of experience in the field of Supply Chain, preferably with Automotive experience. Extensive knowledge of Inventory management systems. Business development and process improvement skills.

About Al-Futtaim Automotive
A major division of the UAE-based Al-Futtaim Group of companies, Al-Futtaim Automotive is an industry leader with presence in 10 countries across the Middle East, Asia and Africa. Our core business activities at Al-Futtaim Automotive include distribution, manufacturing, leasing and aftersales, and we are firmly established as the regional representative of some of the world's most iconic automotive brands: Toyota, Lexus, Honda, Jeep, Chrysler, Dodge, Volvo and RAM. We are driven by a customer-centric approach, constantly pushing the boundaries on innovation, quality standards, and value-added service across our vast universe of customers - right from motoring enthusiasts to fleet operators to contractors. Our mission is to become the leader in custom-made mobility solutions by delivering nothing less than world-class omni-channel experiences. We channel our local expertise and global trust to deliver one of the most comprehensive portfolios of mobility products and solutions, from passenger cars to SUVs, electric vehicles to high-performance motorbikes, commercial vehicles to industrial & construction equipment. What keeps the company moving forward is a 9000-member strong team, with inspiring possibilities for growth, throughout the career path. This is Al-Futtaim Automotive and we empower talent to move forward.

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