Recruitment & On-boarding Specialist

6 days ago

United Arab Emirates Dubai Fluid Codes Full time

Job Description About Fluid Codes: Fluid Codes is the APEX Channel Partner of ANSYS Inc., authorized with exclusive rights to distribute and provide support for ANSYS Engineering Simulation Solutions in the Middle East and North Africa. (fluidcodes.com). Ansys is the global leader in engineering simulation, helping the world's most innovative companies deliver radically better products to their customers. By offering the best and broadest portfolio of engineering simulation software, Ansys helps companies solve the most complex design challenges and engineer products limited only by imagination. Job Summary: The Recruitment & On-boarding Specialist is responsible for managing end-to-end recruitment activities and ensuring a smooth, compliant, and engaging onboarding experience for new hires. The role supports workforce planning, timely hiring, employer branding, and effective integration of employees into the organisation. Key Responsibilities: Recruitment & Talent Acquisition - Manage the full recruitment lifecycle: manpower requisition, job postings, screening, interviewing, selection, and offer management - Coordinate with line managers to understand hiring needs and job requirements - Source candidates through job portals, social media, referrals, agencies, and internal databases - Screen CVs, conduct initial interviews, and shortlist suitable candidates - Schedule and coordinate interviews with hiring managers - Prepare offer letters and manage offer acceptance and negotiations - Maintain recruitment trackers and ensure timely hiring against approved manpower plans On-boarding & Joining Formalities - Coordinate pre-joining activities and candidate communication - Collect, verify, and maintain joining documents and employee records - Coordinate employee onboarding, induction sessions, and orientation programs - Liaise with internal departments (IT, Admin, Payroll, DMCC) to ensure onboarding readiness - Support visa processing, medicals, Emirates ID, and labor documentation (as applicable) - Ensure timely system onboarding (HRMS, attendance, email, access) HR Operations & Compliance - Maintain accurate employee files and recruitment documentation - Ensure compliance with company policies, labor laws, and internal procedures - Support probation reviews and confirmation processes - Generate recruitment and onboarding reports for management Stakeholder & Candidate Experience - Act as the primary point of contact for candidates throughout the hiring and onboarding journey - Promote a positive employer brand and professional candidate experience - Coordinate with recruitment agencies and external vendors when required Key Skills & Competencies - Strong recruitment and interviewing skills - Excellent communication and stakeholder management - High attention to detail and documentation accuracy - Time management and ability to handle multiple roles simultaneously - Knowledge of UAE labor law and visa processes in DMCC (is preferred) - Proficiency in MS Office and ZOHO HRMS / ATS systems Qualifications & Experience - Bachelor's degree in Human Resources, Business Administration, or related field - 5 years of experience in recruitment and on-boarding - Experience in UAE / GCC/MEA recruitment environment preferred

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