Document Controller
1 week ago
• Coordinate with supervision to prepare project schedules and define document distribution lists.
• Ensure proper segregation of documents as per categorization procedures within the yard or department.
• Label and update the database for all documents accurately.
• Manage folders by defining them appropriately, verifying access controls, and ensuring efficient use of storage spaces.
• Receive and distribute all project data to the concerned team members with appropriate transmittals and acknowledgment systems.
• Coordinate with Engineering, Project Management, and Commercial teams to resolve disputes related to document numbering and revisions.
• Ensure that all documents are controlled through proper revision management in collaboration with preparators and supervision.
• Work with onboard and shop supervision to ensure that the latest documents are in use, and supersede previous revisions with proper stamps.
• Assist supervision in preparing project programs and rescheduling project plans according to the defined document distribution plan.
• Support the documentation and planning team to maintain accurate details by effectively communicating the latest document revisions.
• Ensure timely submission of all documents as per defined procedures by coordinating with preparators and supervision.
• Monitor man-hour consumption on a project basis and highlight discrepancies to the supervisor in charge and managers.
• Assist the Foreman-Planning in preparing individual critical project run-down curves and updating weekly progress for supervisors and managers.
• Verify man-hour bookings against correct sequence numbers in line with drawings and trackers, and highlight any disputes to the concerned supervision.
• Calculate man-hours and preplan piping execution procedures.
• Actively assist supervisors in implementing programs.
• Review 5-week plans and ensure manpower is allocated in line with project requirements.
Experience / Qualification & Skills:
• Minimum 3 years of experience in piping construction, preferably in a shipyard or similar construction industry.
• At least 4 years of planning experience, including division of work scope within modules/locations through all stages of construction activities.
• Competency in reading piping drawings, understanding material grades, and other basic process details.
• Comprehensive knowledge of ship construction and the relationships between trades.
• Proficiency in Microsoft Office Suite and basic familiarity with Primavera.
• Ability to extract information from available drawings, AutoCAD, spool trackers, and weld maps.
• Strong presentation skills and proficiency in Earned Value Management System (EVMS) and performance measurement techniques.
• Higher secondary school diploma or a degree/diploma in Mechanical Engineering.
• Experience with MS Project, MS Word, Excel, and Primavera.
• 3-5 years of experience in a similar role.
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