Administrative Assistant
2 weeks ago
Job description / Role Job Type Full Time Job Location UAE Nationality Any Nationality Salary Not Specified Gender Not Specified Arabic Fluency Not Specified Job Function Administration & Secretarial Company Industry Business Support Services Job Purpose Employee group: only for UAE To provide complete administrative services to the director/manager including office management, time management, correspondence, calendar management, logistics management, office supplies, and clerical responsibilities. Key Activities, Responsibility & Accountability Activity: Administrative Support Responsibilities and accountabilities: - Screen incoming mail and telephone calls, draft responses, redirect correspondence and callers to the appropriate personnel, and obtain additional information where necessary. - Provide a time management/diary service on behalf of the director/manager to ensure effective time usage and to avoid conflicting schedules. - Design, organize, and implement appropriate filing and record management systems to ensure that records are always current and accessible with ease. - Assist the director/manager in preparing presentations, graphs, and statistics to ensure they are fully prepared for their meetings. - Organize and oversee all aspects of meetings held by the director/manager including venue arrangements, invitations, memos, reports, and minutes of meetings. - Observe and apply strict levels of confidentiality and discretion in all matters related to the performance of the role to ensure that the director/manager's (and as an extension Nawah's) intellectual property is guarded at all times. - Coordinate travel arrangements with travel coordinators for the director/manager. - Act as a subject matter expert (SME) on travel and expense policies and procedures including use of the Human Resources Management System (HRMS). - Process invoices on behalf of the director/manager in liaison with the procurement and finance teams ensuring compliance with Nawah's procurement and finance procedures. - Produce various forms of documentation such as reports, presentations, memos, and emails as required by the director/manager to ensure well-written, consistent, accurate, and timely documentation originates from the director/manager. - Arrange office supplies and stationery needed by the division/department and ensure their availability at all times. Stakeholder Engagement Responsibilities and accountabilities: - Practice and encourage open and effective communication internally and externally to build and nurture effective working relationships. The incumbent is expected to perform standard activities as per attachments 4 and 5 in the job description procedure (relating to health, safety and environment, security and business continuity, people management, excellence and quality management). Responsibilities & Accountabilities (contd.) N/A Professional Certifications Minimum: Not required N/A Qualifications Minimum proficiency: - English: fluent Note: this position is only for UAE. Experience Apply Now
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