Buying Assistant

2 weeks ago

Dubai, Dubai, United Arab Emirates MILLENNIUM INTERNATIONAL GENERAL TRADING LLC Full time
As a Buying Assistant, you will play a crucial role in supporting the Buying Manager by managing supplier relationships, tracking deliveries, communicating promotions, and ensuring accurate product setup in our systems. This role requires excellent administrative skills, strong communication, and proficiency in Microsoft applications, with Microsoft Dynamics experience being a plus.

Key Responsibilities:

- Chase and schedule deliveries with suppliers to ensure timely stock replenishment.
- Maintain accurate records of outstanding and received orders.
- Track and manage supplier retros (rebates, discounts, and promotional contributions).
- Set up new products in the system accurately, ensuring correct pricing and details.
- Create and manage supplier line forms to streamline onboarding processes.
- Communicate promotions and special offers to the sales team in a clear and timely manner.
- Ensure sales teams have up-to-date information on promotions, pricing, and stock availability.
- Collaborate with marketing and sales teams to maximize promotional effectiveness.

Reporting & Data Management:

- Assist the Buying Manager with reporting on aged stock, identifying slow-moving products, and recommending actions.
- Maintain and update procurement records for better stock planning and forecasting.
- Use Microsoft Excel (formulas, pivot tables, VLOOKUPs, etc.) for data analysis and reporting.

System & Software Usage:

- Work efficiently with Microsoft Office applications (Excel, Outlook, Word, Teams, SharePoint, PowerPoint).
- Experience with Microsoft Dynamics is a plus.

General Administrative Support:

- Maintain organized procurement documentation and records.
- Support the Buying Manager with administrative tasks as required.
- Coordinate with internal departments to ensure smooth procurement operations.

Desired Candidate Profile

- Strong proficiency in Microsoft Excel and all Microsoft Office applications.
- Experience with Microsoft Dynamics (preferred but not essential).
- Excellent communication skills for liaising with suppliers and internal teams.
- Highly organized, detail-oriented, and able to manage multiple tasks simultaneously.
- Problem-solving mindset with the ability to troubleshoot supply chain issues effectively.

About Millennium Group:

Millennium Group is a leading distributor of branded FMCG products, committed to delivering high-quality goods and excellent service. We are expanding our operations and looking for a detail-oriented Buying Assistant to support our procurement team in ensuring seamless supply chain operations.

Why Join Millennium Group?

- Be part of a growing and dynamic FMCG business with career development opportunities.
- Work in a fast-paced and collaborative environment.
- Gain experience in buying, procurement, and supply chain management with a reputable company.

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