Document Controller
1 day ago
Job Description A Document Controller for Multi-Factories is a centralized role responsible for managing the complete lifecycle of technical, operational, and administrative documentation across several manufacturing sites. This professional ensures that all factories operate with accurate, up-to-date, and standardized information while maintaining strict compliance with regulatory and quality standards.
Key Responsibilities
- Establish and maintain a unified filing system (physical and electronic) for multiple factories to ensure easy retrieval and consistency. - Track document revisions across all sites to ensure technical drawings, SOPs, and work instructions are the latest approved versions. - Prepare and organize documentation for internal and external quality audits (e.g., ISO standards) across the various factory locations. - Manage the secure flow of information to authorized personnel in different departments (HR, Engineering, Production) while maintaining confidentiality. - Review and verify the accuracy of all technical documents, reports, and contracts before distribution. - Act as the primary liaison between production teams, engineers, and management at various sites to facilitate a seamless document flow. - Manage Electronic Document Management Systems (EDMS) like SharePoint, Aconex, or Procore to digitize factory records. Requirements - Bachelor's degree in Business Administration, Engineering, Information Management, or a related field. - Typically 35 years of experience in document control, preferably in manufacturing, construction, or a multi-site environment. - Proficiency in MS Office Suite (Excel, Word, Outlook). - Expertise in EDMS tools (SharePoint, Aconex, etc.). - Familiarity with industry-specific documents (e.g., blueprints, material test reports, SOPs). - High attention to detail, exceptional organizational abilities, and strong communication skills for dealing with multi-national teams.
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