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Integrated Documentation Assistant

2 weeks ago

Dubai, United Arab Emirates ENEC Operations Full time

Job description / Role Job Type Full Time Job Location UAE Nationality Any Nationality Salary Not Specified Gender Not Specified Arabic Fluency Not Specified Job Function Administration & Secretarial Company Industry Water, Power & Utilities Job purpose Assist in managing and controlling documentation, records, and archives within the enterprise effectively. Assist in document and record management tasks, ensuring alignment with regulatory requirements, security protocols, and industry best practices to facilitate the operations of the Barakah Nuclear Power Plant (BNPP). Key activities, responsibility & accountability Document and record management Responsibilities and accountabilities: - Assist in maintaining effective document and record control practices, including support for archives management. - Assist in supporting the establishment of the enterprise document storage system with anti-corruption measures. - Assist in organizing vital documents, managing document and record inventories, and supporting the transition to a SAP-based electronic documentation system. - Assist with supporting training program participants and participate in performance assessments for records management. - Assist in the document control library storage and the management and protection of physical records. - Assist in emergency situations and recovery plans, as well as in managing incoming and outgoing correspondences with compliance in mind. Document coordination and governance Responsibilities and accountabilities: - Assist in processing incoming and outgoing quality documents and records to meet the enterprise quality standards. - Assist in routine assessments of the document control/records management system's compliance as assigned. - Assist in conducting inspections, observations, and surveillances for quality assurance purposes. Responsibilities & accountabilities (contd.) Stakeholder engagement Responsibilities and accountabilities: - Assist all function administrators involved in managing the organizations' records, ensuring that their responsibilities align with stakeholder engagement objectives and standards. - Assist in providing training and awareness sessions in-house and to the stations for records management. - Assist in establishing and maintaining communication channels with internal and external stakeholders. Outage and emergency response organization (ERO) support Responsibilities and accountabilities: - Support outage and/or the emergency response organization, as assigned, to ensure safe, reliable and continued operations; this may require shift work/off hours support. Professional certifications English: Category A, IELTS overall band score: 6 and above. Qualifications Diploma or equivalent Experience 2-3 years of experience in a documentation management, archive and library management, or quality controlled environment. Apply Now