Administrative Officer

Administrative Officer
- Office Administration and Coordination Job Snapshot
- Role: Administrative Officer
-

Location:
Dubai, United Arab Emirates
- Industry: I T and Services
- Function: Administrative Support
-

Experience:
2-5 years
-

Job Type
Full Time
- Work Arrangement: On-site Dicetek LLC is seeking an organized and detail-oriented Administrative Officer to support daily office administration and coordination activities in Dubai, United Arab Emirates. The successful candidate will be responsible for managing administrative correspondence, maintaining office records, coordinating meetings and travel arrangements, preparing reports and supporting smooth day-to-day office operations. The position involves working closely with internal departments, including Human Resources and Finance, while coordinating with vendors and external stakeholders to ensure administrative requirements are handled efficiently. Candidates should have a bachelor's degree in Business Administration or a related field, along with 2-5 years of relevant experience in administration or office coordination. Strong proficiency in Microsoft Office, excellent communication skills and the ability to manage multiple administrative priorities are essential. Job Details Country: United Arab Emirates City: Dubai Industry: I T and Services Function: Administrative Support

Salary:
Not disclosed Gender: No Preference Candidate Nationality: Not specified

Job Type
Full Time Work Arrangement: On-site

Key Responsibilities
- Manage daily administrative activities to support efficient office operations.
- Coordinate routine office requirements and administrative schedules.
- Ensure administrative tasks are completed accurately and within required timelines.
- Support the smooth functioning of day-to-day office activities.
- Identify and address routine administrative issues through effective coordination. Correspondence and Communication
- Manage incoming and outgoing emails and telephone communications.
- Coordinate internal and external correspondence.
- Respond to administrative inquiries and direct requests to appropriate departments.
- Maintain professional communication with employees, vendors and external stakeholders.
- Facilitate effective information sharing across departments. Meetings, Appointments and Travel Coordination
- Schedule and coordinate meetings and appointments.
- Manage meeting arrangements and related administrative requirements.
- Coordinate business travel arrangements as required.
- Communicate schedules and logistical information to relevant participants.
- Maintain organized records of appointments and travel-related arrangements. Documentation and Record Management
- Prepare, organize and maintain administrative documents.
- Manage filing systems and office records.
- Ensure documentation is accurate, accessible and properly maintained.
- Support efficient record retrieval and information management.
- Maintain consistent documentation and record-keeping practices. Reporting and Presentations
- Prepare administrative reports, presentations and business documents.
- Use Microsoft Excel to organize and maintain administrative information.
- Create and format documents using Microsoft Word.
- Develop presentations using Microsoft PowerPoint.
- Support administrative reporting requirements across departments.
- Ensure reports and documents are clear, accurate and professionally presented. Office Supplies and Vendor Coordination
- Monitor office supply requirements and maintain appropriate availability.
- Coordinate with vendors regarding office supplies and administrative services.
- Support routine purchasing and supply-related coordination.
- Maintain relevant vendor correspondence and administrative records.
- Help ensure office resources are available for daily operations. Departmental Administrative Support
- Provide administrative assistance to Human Resources, Finance and other departments.
- Coordinate departmental documentation and routine administrative requests.
- Assist with scheduling, correspondence and record maintenance.
- Support communication between departments and relevant stakeholders.
- Help departments complete administrative tasks efficiently. Office Expense Monitoring
- Monitor routine office expenses and maintain related records.
- Organize expense documentation for administrative tracking.
- Coordinate with Finance regarding office expense information.
- Maintain accurate records of relevant administrative expenditures.
- Support the preparation of expense-related reports when required. Required Qualifications and Experience
- Bachelor's degree in Business Administration or a related field.
- 2-5 years of professional experience in administration or office coordination.
- Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint and Outlook.
- Experience handling administrative correspondence, documentation and filing.
- Ability to coordinate meetings,