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Office Coordinator

1 week ago

Ras alKhaimah, Ra’s al Khaymah, United Arab Emirates PrecisionHire Solutions Full time
Key Responsibilities:

1. Administrative Support: Provide administrative assistance to the Office Manager and other team members as needed, including scheduling meetings, managing calendars, and handling correspondence.
2. Facilities Management: Oversee the maintenance of office facilities and equipment, coordinating repairs and ensuring a safe and comfortable working environment for all staff.
3. Office Operations: Manage office supplies inventory, ordering, and distribution, ensuring adequate stock levels and cost-effectiveness. Handle incoming and outgoing mail and packages.
4. Event Coordination: Assist in the planning and execution of company events, meetings, and conferences, including venue selection, catering arrangements, and logistics coordination.
5. Vendor Management: Liaise with external vendors and service providers, negotiating contracts, and monitoring service quality and compliance with agreed-upon terms.
6. Document Management: Maintain and organize digital and physical filing systems, ensuring accuracy, confidentiality, and easy retrieval of documents and records.
7. Onboarding Support: Assist in the onboarding process for new hires, preparing workspaces, coordinating training schedules, and providing logistical support as needed.
8. Communication Liaison: Serve as a point of contact for internal and external inquiries, providing information and directing requests to the appropriate departments or personnel.
9. Ad-hoc Projects: Undertake special projects and assignments as directed by the Office Manager, contributing to the continuous improvement of office operations and efficiency.

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