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Executive Assistant to Chief Executive Officer

3 weeks ago

United Arab Emirates Dubai DowMartin Ltd Full time

Job Description Our client, a leading organization in the oil & gas sector, is seeking a highly professional and proactive Executive Assistant to support the CEO. This role requires exceptional organizational skills, strong business acumen, and the ability to operate with absolute discretion in a fast-paced, high-demand environment. Executive Support 1. Manage the CEO's schedule, prioritize meetings, and coordinate appointments with internal teams, external partners, government entities, investors, and board members. 2. Prepare meeting agendas, collect materials, and record minutes when needed. 3. Draft, proofread, and prepare correspondence, reports, presentations, and executive documents. 4. Handle confidential and sensitive information with discretion. Operational & Administrative Support 1. Track follow-ups, deadlines, decisions, and action items assigned by the CEO. 2. Maintain well-organized digital filing systems and controlled document archives. Communication & Liaison 1. Act as the primary point of contact for the CEO's office regarding business matters. 2. Support communications with government authorities, regulatory bodies, shareholders, partners, and key stakeholders. Project & Business Support 1. Conduct research, compile data, and prepare briefing papers, spreadsheets, analytics and presentations for CEO decision-making. 2. Support small projects and initiatives (CSR, events, audits, reports, business tasks). 3. Coordinate closely with HR, Finance, Operations, Legal, and other internal departments to ensure proper flow of business-critical information. 4. Assist in preparing presentations for investors, regulators, and strategic partners. Education and Experience: 1. Bachelor's degree in Business Administration or related field (preferred). 2. Experience with a Big Four consultancy (audit, advisory, or similar) is preferred. 3. Experience in business analysis or supporting strategic initiatives. 4. 25 years of experience supporting C-level executives; 5. experience in oil & gas, energy, logistics, or technical industry is an advantage. 6. Strong proficiency in MS Office 365 (Outlook, Word, Excel, PowerPoint)