HR Officer

Charter Central Office Abu Dhabi, UAE Posted a day ago Expires in a month

- Minimum of 3 years' experience in a HR Assistant or similar administrative HR role
- Preferably experience in a school setting
- Understanding of UAE Labour Law
- Knowledge of HRMS an advantage

Qualification Requirement:

- Bachelor's Degree, recognised HR Qualification and/or professional accreditation preferred

Job Description

Job Purpose:

• To provide an effective, efficient and empathetic people-related HR support function in the school, and to be the key point of contact for new, current, and exiting staff in relation to all employment matters. To provide expert advice and guidance to School Leadership on managing HR issues.

Key Relationships (Internal and External):

• All school-based staff, Central Office HR Department, Taaleem HR Advisors network, external agencies and regulatory bodies.

Key Accountabilities:

1. Be the primary point of contact for all school staff on HR issues, including (but not limited to); contracts, employment terms and conditions, payroll, housing, HR policies, leave and entitlements.
2. Be responsible for updating CTC and Benefit tracker.
3. Manage the Onboarding process for all incoming staff, including pre-employment communication to ensure new starters are aware of the requirements for their role and for working and living in the UAE, liaising with IT for relevant systems/ email set-up and processing staff ID cards.
4. Coordinate new starter inductions in school for all new staff – teaching and non-teaching, and ensure communication takes place pre-employment.
5. Coordinate visa, work permit and KHDA/ADEK applications, renewals and cancellations and related processing for new staff, ensuring they are aware of the requirements, and avoiding fines or penalties for non-compliance. Responsible for compliance and ensuring all staff have valid contracts, passports, visas, EIDs etc tracked through HRMS system.
6. Ensure the school's recruitment activity is in line with the staffing budget headcount and Company Recruitment Policy and work closely alongside the CO Recruitment Manager. Arrange interviews and track candidates for teaching roles and provide regular updates to CO and Principal. Source and shortlist candidates for non-teaching roles as required.
7. Create and issue offer letters, contracts, contract renewals and amendments and associated documentation in line with company-wide terms and conditions and policies.
8. Coordinate the school's probationary, performance review and appraisal cycles to support school leadership in achieving a high-performance culture, and advise School Leaders on correct adherence, timelines and expectations.
9. Manage Life and Health Insurance applications, renewals, cancellations and associated management for all school staff in line with processes and guidance from Central Office HR.
10. Conduct pre-employment due diligence checks for all staff in accordance with the Recruitment Policy and Child Protection Guidance, including references and suitability/police clearances and ensuring appropriate follow-up based on the results.
11. Management and reporting of staff time and attendance, including managing the time and attendance systems and escalation of leave and attendance issues to School Leadership.
12. Support School Leaders with investigations and disciplinary management of staff, ensuring accurate records of cases are kept within confidential staff files.
13. Responsible for issuing NOCs, and other relevant staff letters (e.g. Bank, Government, Immigration etc.).
14. Professional development – monitor, book and track PD for school staff and provide reports as requested by the Heads of School, Principal and Central Office HR.
15. HR KPIs - collate people metrics based on HR KPI requirements and provide reports as required by Central Office, including but not limited to absence, turnover, PD, recruitment activity, disciplinary and performance management cases.
16. Keep the school's organisation chart up to date and ensure that Central Office are aware of any changes.
17. Process exiting staff as leavers and ensure all associated exit procedures are completed, including calculations of full and final settlements, visa cancellations and Housing procedures.
18. Maintain up to date confidential employment records and staff files on site at school.
19. Maintaining HR / employee information systems, both hard copy files and electronically through HRMS, ensuring records are accurate and up to date with all key employment documentation uploaded on HRMS. Generate reports through HRMS as requested by School Leaders of Central Office.
20. Coordinate Teacher Licensing, documentation and track staff progress through the Licensing process in line with guidance from the Regulator and Central Office, liaising with School Leaders and Central Education Department as needed.
21. Participate in company-wide HR meetings in order to share knowledge, best practice and to ensure consistency within group standards. Provide support to other HR Advisors as required.

OSH roles and responsibilities include:

• Include OSH roles and responsibilities in job descriptions, induction training and performance management programs.

• Provide information and statistics to assist in the calculation and analysis of key performance indicators.

• Participate in the development of OSH strategy and implementation plans.

• Participate in the development and awareness of OSH policies and procedures.

Skills

- Accuracy and attention to detail
- Competent using IT systems, HR platforms and Microsoft Word/Excel/Outlook
- Strong organisational and prioritisation skills
- Diplomatic and empathetic; able to deal with sensitive, personal information and issues in a confidential and supportive manner
- Able to provide high quality and reliable support and guidance
- Ability to keep abreast of changes in the law or company policy

Attributes:

Company Industry Education, Training, and Library

Company Type Employer (Private Sector)

Job Role Human Resources and Recruitment

Joining Date

Employment Status Full time

Employment Type Full Time

Preferred Candidate

Years of Experience Min: 3

Residence Location Abu Dhabi, United Arab Emirates

As a leading education provider in the Middle East, Taaleem is supporting the UAE Vision and National Agenda 2021, and the Emirate of Abu Dhabi in their commitment to establishing a "First Rate Education System" for all students. The Charter Schools is a third education model in the Emirate of Abu Dhabi and it is the outcome of a unique partnership between the government and the private ... See more

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