Bilingual Executive Secretary

2 weeks ago

Dubai, Dubai, United Arab Emirates Al Tamimi & Company Full time
Objective: We are looking for a Bilingual Executive Secretary (Arabic and English) for our Dubai office located in the Dubai International Financial Centre (DIFC). This individual will be responsible for providing secretarial, clerical and administrative support to lawyers in order to ensure that services are provided in an effective and efficient manner.

Main responsibilities:

1. Perform tasks as Lawyers' first point of contact with people from inside and outside the Firm; provide a high level of client service at all times; project and maintain a positive image.
2. Receive, screen and respond appropriately to telephone calls, inquiries and requests on behalf of assigned Lawyer(s) as directed by them; take accurate messages and follow up as requested by Lawyer in order to ensure client inquiries are dealt with promptly and professionally.
3. Deal with Lawyer's incoming email, faxes and post as appropriate.
4. Liaise with clients and other staff in compliance with Lawyer's requests.
5. Organise and manage Lawyer's schedule, review schedule with Lawyer on a daily basis, make and confirm appointments on their behalf and keep Lawyer informed of daily agenda. Reschedule as requested.
6. Liaise with Administration Coordinator in regards to Lawyer's travel and accommodation arrangements.
7. Take dictation for assigned Lawyer, perform typing and transcription of documentation as required.
8. Compose and type letters, memos, correspondence and reports as requested by Lawyer(s).
9. Maintain and update assigned Partner's files to deal efficiently with paper flow and organization and storage of paper work, documents and computer-based information.
10. Participate in the billing process.
11. Perform other work related tasks as required.

Reporting to: Team Leader

Previous experience:

1. Previous secretarial experience.
2. Experience in dealing in both English and Arabic in a business setting.
3. Experience working in a professional services firm is an advantage.

Specialist knowledge:

1. Excellent working knowledge of MS Office, Outlook and Internet browsing.
2. Sound knowledge of office procedures.
3. Working knowledge of record-keeping techniques.

Other Skills:

1. Excellent verbal and written communication skills in English and in Arabic.
2. Strong interpersonal skills with an ability to build relationships with most senior executives.
3. Good problem solving and decision-making skills.

Language Skills: English and Arabic

Current Residence: UAE only

About The Company: Al Tamimi & Company is the largest and most dynamic non-affiliated law firm in the Middle East with 10 offices across 6 countries and comprising 195 lawyers. Over the years we have advised, and continue to support, government, government-owned entities, local, regional and international companies, banks and financial institutions along with both international and regional law firms. Our core strength is our people and the diversity of their experience and local knowledge. Our reputation for excellence and regional experience extends beyond our network of offices in Dubai, Abu Dhabi, Sharjah, Kuwait, Qatar, Saudi Arabia, Jordan and Iraq. As a firm, our ability to practice local law in each of these jurisdictions – and the ability of each of our licensed litigators to have rights of audience before local courts – is a unique strength that truly sets us apart from our competitors.

#J-18808-Ljbffr

  • Board Director/Secretary Position

    4 days ago

    Dubai, Dubai, United Arab Emirates AP Executive Full time

    Role OverviewWe are seeking a seasoned corporate secretary to join our team at AP Executive. This senior-level position requires a successful business lawyer with a minimum of 15 years of experience in the Middle East region, and at least 5 years in a board or governance role within a complex corporate environment.The ideal candidate will have a strong...

  • Corporate Secretary Role for Private Office

    4 days ago

    Dubai, Dubai, United Arab Emirates AP Executive Full time

    Key ResponsibilitiesThe board secretary will be responsible for ensuring all compliance and corporate governance whilst providing seamless communication between the board and executive management. This includes drafting and reviewing governance-related documentation, and being able to multitask with leadership skills.It is essential to have a strong...

  • Executive Secretary

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Emirates Flight Catering Full time

    Executive Secretary - SVP - HUMAN RESOURCESAre you an organized and proactive professional looking to support senior leadership in a dynamic environment? EKFC is looking for an Executive Secretary to provide high-level administrative support to our SVP – Human Resources.Job Purpose:The Executive Secretary will provide comprehensive administrative support...

  • Executive Secretary

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Emirates Flight Catering Full time

    Executive Secretary - SVP - HUMAN RESOURCESAre you an organized and proactive professional looking to support senior leadership in a dynamic environment? EKFC is looking for an Executive Secretary to provide high-level administrative support to our SVP – Human Resources.Job Purpose:The Executive Secretary will provide comprehensive administrative support...

  • Bilingual Legal Secretary

    3 weeks ago

    Dubai, Dubai, United Arab Emirates Barratt Galvin Full time

    The Opportunity:We are pleased to be representing a market-leader in international law as they seek to hire an experienced Bilingual Legal PA in Dubai.This position will support a Partner plus team in the Banking & Finance practice with a focus on project finance and Islamic finance.In this role your day to day responsibilities will include:Extensive email,...

  • Bilingual Legal Secretary

    7 days ago

    Dubai, Dubai, United Arab Emirates Barratt Galvin Full time

    The Opportunity: We are pleased to be representing a market-leader in international law as they seek to hire an experienced Bilingual Legal PA in Dubai. This position will support a Partner plus team in the Banking & Finance practice with a focus on project finance and Islamic finance. In this role your day to day responsibilities will include: Extensive...

  • Bilingual Legal Secretary

    7 days ago

    Dubai, Dubai, United Arab Emirates Barratt Galvin Full time

    The Opportunity:We are pleased to be representing a market-leader in international law as they seek to hire an experienced Bilingual Legal PA in Dubai.This position will support a Partner plus team in the Banking & Finance practice with a focus on project finance and Islamic finance.In this role your day to day responsibilities will include:1. Extensive...

  • Board Director/Secretary, Private Office

    2 weeks ago

    Dubai, Dubai, United Arab Emirates AP Executive Full time

    Our valued client, a highly prominent family based in Dubai, is looking for a board secretary to manage all governance responsibilities for an executive board of directors. This senior-level role requires the successful applicant to be responsible for ensuring all compliance and corporate governance whilst providing seamless communication between the board...

  • Board Director/Secretary, Private Office

    6 days ago

    Dubai, Dubai, United Arab Emirates AP Executive Full time

    Our valued client, a highly prominent family based in Dubai, is looking for a board secretary to manage all governance responsibilities for an executive board of directors. This senior-level role requires the successful applicant to be responsible for ensuring all compliance and corporate governance whilst providing seamless communication between the board...

  • Board Director/Secretary, Private Office

    2 days ago

    Dubai, Dubai, United Arab Emirates AP Executive Full time

    Our valued client, a highly prominent family based in Dubai, is looking for a board secretary to manage all governance responsibilities for an executive board of directors. This senior-level role requires the successful applicant to be responsible for ensuring all compliance and corporate governance whilst providing seamless communication between the board...

  • Executive Secretary

    3 weeks ago

    Dubai, Dubai, United Arab Emirates Emirates Flight Catering Full time

    Are you an organized and proactive professional looking to support senior leadership in a dynamic environment? EKFC is looking for an Executive Secretary to provide high-level administrative support to our SVP – Human Resources.Job Purpose:The Executive Secretary will provide comprehensive administrative support to the SVP - HUMAN RESOURCES, ensuring the...

  • Executive Secretary

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Emirates Flight Catering Full time

    Are you an organized and proactive professional looking to support senior leadership in a dynamic environment? EKFC is looking for an Executive Secretary to provide high-level administrative support to our SVP – Human Resources.Job Purpose:The Executive Secretary will provide comprehensive administrative support to the SVP - HUMAN RESOURCES, ensuring the...

  • Executive Secretary

    7 days ago

    Dubai, Dubai, United Arab Emirates Emirates Flight Catering Full time

    Job DescriptionAre you an organized and proactive professional looking to support senior leadership in a dynamic environment EKFC is looking for an Executive Secretary to provide high-level administrative support to our SVP Human Resources.Job Purpose:The Executive Secretary will provide comprehensive administrative support to the SVP - HUMAN RESOURCES,...

  • Executive Secretary

    4 days ago

    Dubai, Dubai, United Arab Emirates Emirates Flight Catering Full time

    Are you an organized and proactive professional looking to support senior leadership in a dynamic environment? EKFC is looking for an Executive Secretary to provide high-level administrative support to our SVP Human Resources. Job Purpose: The Executive Secretary will provide comprehensive administrative support to the SVP - HUMAN RESOURCES, ensuring the...

  • Executive Secretary

    3 days ago

    Dubai, Dubai, United Arab Emirates AKG Brands Full time

    As a key member of the AKG Brands team, the Executive Secretary will provide high-level administrative support to the executive in day-to-day functions. This includes coordinating activities, conducting research, and ensuring that requests are carried out efficiently.The ideal candidate will have excellent organizational and time management skills, with the...

  • Legal Secretary

    4 weeks ago

    Dubai, Dubai, United Arab Emirates Mackenzie Jones Full time

    As one of the most renowned legal firms in the world, our client has had a presence in Dubai for over thirty years. They are a truly international and integrated practice, opening offices in all key international financial centers, branching out into newly emerging legal markets, and merging with leading firms on the European continent. With a network of...

  • Executive Governance Expert Required

    4 days ago

    Dubai, Dubai, United Arab Emirates AP Executive Full time

    About the JobThis is an exciting opportunity for a highly skilled corporate secretary to manage all governance responsibilities for an executive board of directors. The successful applicant will be responsible for liaising with legal advisers, key external stakeholders, financial institutions, and regulatory bodies relating to a large portfolio of businesses...

  • Native Arabic/Bilingual English Account Executive – Travel

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Middle East Public Relations Association Full time

    Job Opportunity: Bilingual Account ExecutiveOur luxury and travel PR agency client is seeking a bilingual Account Executive for its Dubai office. You must be fully bilingual and able to write professional Arabic and English content and have a minimum of two years agency experience.This is an excellent opportunity to join an international boutique agency....

  • Native Arabic/Bilingual English Account Executive – Travel

    6 days ago

    Dubai, Dubai, United Arab Emirates Middle East Public Relations Association Full time

    Job Opportunity: Bilingual Account ExecutiveOur luxury and travel PR agency client is seeking a bilingual Account Executive for its Dubai office. You must be fully bilingual and able to write professional Arabic and English content and have a minimum of two years agency experience.This is an excellent opportunity to join an international boutique agency....

  • Executive Secretary Role

    2 weeks ago

    Dubai, Dubai, United Arab Emirates Gulf Career Hunt Full time

    Job Title: Executive Secretary RoleIndustry: OtherEmployment type: Full TimeExperience: 1 yearQualification: Bachelor's Degree is requiredSalary: AED 4000 to 7000Location: Dubai, United Arab EmiratesCompany: ConfidentialAbout the Company:Gulf Career Hunt is a leading recruitment agency with years of experienceJob Description:We are looking for an experienced...