Accounting Assistant

Job Description The Role The Accounting Assistant is responsible for processing invoices, expenses and reconciliation of the credit cards statements and executing BACS with the necessary approvals. You will maintain internal controls using PO's, accurate coding and authorization sign offs. You will be responsible for answering and resolving supplier queries in a timely manner. The Accounting Assistant should act with discretion, integrity and professionalism at all times and is a key source of financial support for the wider team. This position will report into the Financial Controller for Teneo Strategy and be part of the wider Finance & Ops team. This role is based in Dubai, but the successful applicant must be eligible to obtain dual employment in Saudi Arabia as occasional travel may be required to Riyadh office. Key Responsibilities Financial Accounting - Ensure all purchase ledger accounts are accurate and updated on system - Accurate and timely recording of all supplier invoices, expenses and credit card costs - Ensure all costs are properly authorised by the relevant party prior to payment - Ensure all credit card statements are authorised and posted on system on a monthly basis - Ensure all invoices received meet Teneo Strategy requirements and are correctly addressed. - Ensure accurate and timely payment of all suppliers and expenses - Ensure accurate recording and posting of all petty cash transactions - Bank reconciliation (incl. foreign accounts) - Ensure daily banking of all cheques and obtaining petty cash when instructed - Match supplier invoice to correct PO number - Request and reconcile supplier statements on a regular basis - Run Aged Creditors report flag any credits and severely overdue invoices. Identify missing invoices - Ensure timely response to requests for further information from suppliers re expenses or invoicing - Ensuring filing is kept up-to-date on weekly basis - Compile information for external auditors as and when required - Ensure compliance to internal prescribed timetables - Update of bank cash reporting and intercompany transfers when required - System training to new employees - Process accounts payable and accounts receivable transactions in Oracle NetSuite ERP - Reconcile bank statements and credit card transactions - Assist in the preparation of financial reports such as balance sheets, income statements, and cash flow statements - Monitor and manage the company's accounting system to ensure compliance with accounting standards and regulations - Prepare and file tax returns, including sales tax and payroll tax - Provide support for the annual audit process - Perform ad-hoc analysis and reporting as required - Assist with procure to pay process Operational Support: - Collaborate with operations teams to ensure smooth coordination of accounting processes. - Identify and implement process improvements for enhanced operational efficiency. - Collaborate with IT and operations teams for seamless integration of accounting systems. - Undertake special projects or tasks related to operational and accounting integration. - Serve as a liaison between the accounting department and operations teams, ensuring clear communication. Additional competencies required Technical - Ensures all reports, data and written work are correct in detail and without error - Proactively develops initiatives to improve internal financial systems (where appropriate) - Makes decisions in a timely manner that reflect a full understanding of the issues involved - A good level of competency with mainstream software packages that are relevant to role - Shows initiative and adopts a proactive approach - Identifies issues and resolves promptly - Manages and prioritises workload effectively - Successfully handles multiple tasks Relationship Building - Demonstrates strong interpersonal skills with all levels of people - Develops and maintains strong relationship with colleagues and external suppliers - Seen as a cooperative team player willing to resolve issues for the good of all - Ability to explain the reasons why we need particular processes and documents Culture - Always seeks to go above and beyond - Proactively takes on the challenge of unfamiliar tasks - Calm under pressure and bounces back from set backs - Positive outlook, seen as committed and enthusiastic - Displays a healthy work-life balance, while sharing the load if teams are under pressure - Actively participates in continuing professional development Essential Skills & Experience - Bachelor's degree in Accounting or Qualified accountant (CA/ACCA/CIMA or equivalent). - At least 1 year of experience in accounting and bookkeeping - Strong knowledge of accounting principles and procedures - Experience using Oracle NetSuite ERP or a similar accounting system - Proficient in Microsoft Office, especially Excel - Strong analytical and problem-solving skills - Excellent communication and interpersonal skills - Ability to prioritize and manage multiple tasks simultaneously - Attention to detail and accuracy Preferred skills & Experience - Experience within another consulting or professional service firm - Ability to work in a fast paced, dynamic environment - Self-starter confident in using their own initiative to work as part of an effective team What Teneo Offers At Teneo, we are deeply committed to supporting your professional development and advancing your career. We don't just offer the opportunity to work with Ireland's most influential organisations; we provide a comprehensive support system to ensure your career progression matches your ambition. Through our Talent Manager model, you'll receive invaluable guidance from experienced professionals who have a wealth of knowledge to share. We also believe in empowering you to steer your own career trajectory, offering formal education resources in essential consultancy skillsets, ensuring you have the tools to excel in today's dynamic business landscape. What sets Teneo apart is our commitment to your growth and, as a global consultancy, the unrivalled opportunities we provide. Additionally, being part of our global network means you'll have the chance to collaborate with offices worldwide, working with some of the world's largest and most influential organisations. We have nurtured a culture that fosters professional development in a structured and stimulating atmosphere. We believe in supporting one another and our team at Teneo Ireland is composed of highly talented and committed individuals Company Benefits - Competitive salary (depending on experience) - Annual discretionary bonus - Discretionary annual salary review - Private medical insurance for employees and dependents - Participation in the Company's Group Life Assurance Scheme - 25 days paid holiday leave, plus national holidays observed in Saudi Arabia - Regular social, cultural and charitable activities - Flexible working with office laptop provided - 10 days remote working abroad per year About Teneo Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future. Drawing upon our global team and expansive network of senior advisors, we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges. Our clients include a significant number of the Fortune 100 and FTSE 100, as well as other corporations, financial institutions, and organizations. Our full range of advisory services includes strategic communications, investor relations, financial transactions and restructuring, management consulting, physical and cyber risk, organizational design, board and executive search, geopolitics and government affairs, corporate governance, ESG and DE&I. The firm has more than 1,700 employees located in 40 + offices around the world.