Office Manager

Ready to be part of the Legal Tech revolution? As the leading SaaS publisher in Europe, Dilitrust is transforming legal departments worldwide with cutting-edge technology. What will you find at DiliTrust? Innovation: Be at the forefront of legal tech advancements. Global Impact: Collaborate with diverse teams in an international and multicultural context. Career growth: Grow and develop within the future unicorn of legal tech. Stimulating workplace: Experience the positive Happy at Work environment. Your tasks: Administrative and Office Operations
- Manage office supply inventory and place necessary orders
- Oversee office maintenance, cleaning, and security
- Coordinate office layout, seating arrangements, and workspace optimization
- Organize and maintain company records, documents, and databases
- Manage all administrative procedures related to immigration: preparing required documents, tracking visa and work permit applications, coordinating with authorities, specialized agencies, and embassies, and staying updated on regulatory changes.
- Support foreign employees with their onboarding and legal compliance: preparing arrival documentation, monitoring deadlines (renewals, authorizations), and coordinating internally to ensure smooth integration and full compliance with legal requirements. Human Resources and Employee Support
- Assist with onboarding new employees and organizing orientation sessions
- Act as a point of contact for employee inquiries regarding office policies
- Support the HR department with administrative tasks such as payroll, contracts, benefits, and expense reports
- Plan and coordinate team-building activities and corporate events Financial and Budget Management
- Manage office budgets, monitor expenses, and process invoices
- Collaborate with the finance team on expense reporting and cost optimization
- Negotiate contracts with suppliers and service providers Sales administration and invoicing
- Record contracts, amendments, signed quotes, and customer orders in the internal information system
- Issue customer invoices
- Monitor accounts receivable and follow up with customers in collaboration with the customer service team
- Share all relevant information with internal and external stakeholders, including the accounting firm Communication and Coordination
- Serve as a liaison between various departments and external stakeholders
- Manage internal communications and distribute company-wide announcements
- Schedule and coordinate meetings, travel, and logistics Profile required
- 3 years of experience in office administration
- Office management experience.
- Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
- Fluent English, Arabic & French Our values: At DiliTrust, our values guide everything we do. Trust is our foundation, ensuring transparency and integrity in every action. We promote inclusion, fostering a culture of empathy, diversity and belonging, where everyone's voice is valued. We foster a hands on spirit, encouraging initiative, resilience and action-oriented thinking to meet challenges. We strive for excellence, constantly pushing boundaries to drive innovation, and demonstrating generosity in all our endeavors. Above all, we succeed as a team, united by a common goal: collaboration. Recruitment process: 1. HR interview