Secretary cum Project Coordinator

2 days ago

Dubai, Dubai, United Arab Emirates AREC ENGINEERING CONSULTANT Full time
with Engineering Consultant or Construction Work Experience

Duties and Responsibilities:

1. Coordinating schedules of meeting for AREC, Client and Contractor.
2. Monitoring all Engineers on site.
3. Assisting and providing Engineers needed on site.
4. Monitoring the incoming/outgoing drawings, contract agreement and material submittals.
5. Preparing Nominations letter as per required by Engineer.
6. Preparing of transmittal submissions for outgoing.
7. Answering calls, taking messages and handling correspondence.
8. Maintaining diaries and arranging appointments.
9. Typing, preparing and collating reports.
10. Organising and servicing meetings (producing agendas and taking minutes).
11. Implementing new procedures and administrative systems.
12. Liaising with relevant organisations and clients.
13. Coordinating mail-shots and similar publicity tasks.
14. Logging or processing bills or expenses.
15. Acting as a receptionist and/or meeting and greeting clients.
16. Dealing with the clients, authorities, suppliers for any the company requirements.
17. Supervising the office boy for the cleanliness of the company.
18. Supervising the drivers and office boy for the cleanliness of the managers and company cars as well monitoring the company car mileages.

Job Types:

Full-time, Permanent

Experience:

- Construction: 3 years (Preferred)
- Engineering Consultants: 3 years (Preferred)

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