Procurement Officer

Education - Bachelor's degree in Business Administration, Supply Chain, Procurement, or related discipline. - Master's degree in the relevant field. Experience - Minimum 2–4 years of experience in procurement, preferably in educational institutions or government entities. - Experience with Oracle Fusion or similar ERP systems is an advantage. - ERP purchasing module experience required (Oracle preferred). - Strong understanding of procurement processes, tendering, and vendor management. - Proficiency in MS Office (Excel, Word, PowerPoint). Key Responsibilities Procurement & Sourcing - Manage the complete procurement cycle, including requisition review, sourcing, quotation comparison, vendor evaluation, and purchase order creation. - Identify reliable suppliers, negotiate pricing and terms, and establish strong vendor relationships. - Ensure timely procurement of academic, administrative, and operational supplies. - Prepare RFQs, RFPs, and tender documents based on university requirements. Vendor Management - Maintain an updated and approved vendor database. - Conduct regular performance evaluations and ensure vendors meet quality and service standards. - Resolve supplier issues related to delivery, quality, or payment in coordination with concerned departments. Compliance & Documentation - Ensure all procurement activities comply with university policies, financial guidelines, and UAE procurement regulations. - Maintain accurate documentation for audits, approvals, and compliance reporting. - Ensure transparency and fairness in all tendering and bidding processes. Purchasing Administration - Process purchase requisitions and prepare purchase orders in the ERP system (Oracle Fusion preferred). - Monitor delivery schedules and ensure timely receipt and inspection of goods. - Coordinate with Finance for invoice verification, payment processing, and budget alignment. Cost Control & Reporting - Assist in cost analysis, budgeting, and procurement planning activities. - Conduct market research and price benchmarking to optimize cost efficiency. - Generate periodic reports on procurement status, savings, pending requests, and vendor performance. Other Duties - Undertake additional responsibilities and special projects as assigned by management. Soft Skills - Communication: Clearly explains complex ideas to colleagues and partners. - Languages: Bilingual in Arabic and English is highly preferred. - Collaboration: Works effectively with faculty, staff, and external stakeholders. - Excellent negotiation and communication skills. - Strong attention to detail and accuracy. - Ability to work under pressure and manage multiple requests simultaneously. - Strong analytical, organizational, and problem-solving skills. - High level of integrity and professionalism. Technical Skills - Strong understanding of procurement processes, tendering, and vendor management. - Proficiency in MS Office (Excel, Word, PowerPoint). - ERP purchasing module experience required (Oracle preferred). Behavioural Competencies - Integrity: Upholds ethical standards in university service. - Initiative: Seeks opportunities to improve processes. - Resilience: Handles challenges and setbacks with a positive attitude. - Cultural Sensitivity: Respects and values diversity among staff and the community. - Accountability: Accepts responsibility for decisions and their outcomes. Leadership Competencies - Strategic Planning: Develops and implements long-term goals for the department. - Team Building: Fosters a positive, collaborative, and high-performing environment. - Resource Allocation: Distributes time and budget resources efficiently for optimal outcomes. - Stakeholder Engagement: Builds strong relationships with university and community partners. #J-18808-Ljbffr