Group Procurement Officer

ResponsibilitiesIdentify pre-qualify and evaluate potential suppliers against defined criteria price quality reliability complianceMaintain and update the approved supplier databaseConduct periodic supplier performance reviews and corrective action plansDevelop and manage long-term strategic supplier partnershipsMonitor supplier financial health to mitigate supply-chain riskObtain a minimum of 3 competitive quotes RFP responses for all and as applicable purchasesEvaluate bids based on cost quality lead time and compliance criteriaEnsure all purchase orders are raised and approved in line with the Delegation of Authority DoAMaintain and update the procurement tracker on a real-time basisEnsure compliance requirements are managed as applicableNegotiate commercial terms pricing SLAs and delivery schedules with suppliersDraft review and execute supplier contracts in coordination with the Head of department and Legal team as applicableManage contract initiation execution amendment renewal and terminationEnsure penalty and warranty clauses are enforced when suppliers fail to meet agreed termsMaintain contracts Tenancy document and insurances in system to issue timely renewal alertsSupport and Implement specific procurement strategies to drive cost reduction as advised by Head of DepartmentAnalyze Total Cost of Ownership TCO and recommend optimal sourcing decisionsIdentify and leverage consolidation bulk purchasing and framework agreement opportunitiesTrack and report realized cost savings against annual targetsBenchmark pricing against market rates and flag anomalies to Head of ProcurementCollaborate with Finance IT HR QHSE Operations and Project teams to understand business requirementsTranslate internal business needs into clear procurement specifications and RFPsCoordinate with the Accounts Payable team to resolve invoice discrepancies and ensure timely supplier paymentsAttend progress meetings to advise on procurement timelines and PRF PO statusAct as primary point of contact for all procurement-related queries from internal stakeholdersPrepare monthly procurement performance reports to the Head of ProcurementMaintain accurate and complete records of all procurement transactions POs invoices contracts delivery notesGenerate spend analytics and KPI dashboards to highlight trends and improvement areasUpdate the procurement tracker daily and flag overdue items to Head of DepartmentConduct ongoing market research to identify emerging suppliers materials and technologiesStay updated on commodity price trends supply chain disruptions and regulatory changesRecommend new sourcing channels e-procurement tools or technologies to improve efficiencyBenchmark internal procurement practices against industry best practicesSupport new product or project launches by identifying and qualifying fit-for-purpose suppliersEnsure all procurement activities are conducted with integrity transparency and in strict compliance with the Anti-Bribery Corruption policyIncorporate Environmental Social and Governance ESG criteria into supplier selection and evaluationPromote local and sustainable sourcing where commercially viableEscalate any conflict-of-interest or ethics-related concerns to the Head of Procurement immediatelyParticipate in the annual review and update of the Procurement Policy and proceduresQualificationsBachelor's Degree in Supply Chain Management, Business Administration, Finance, or a related fieldCIPS (Chartered Institute of Procurement & Supply) CSCP (Certified Supply Chain Professional) or equivalentMinimum 1–3 years of experience in procurement, purchasing, supply chain, or a related administrative roleExperience in a group / holding company or multi-entity environment is an advantageExposure to contract negotiations and supplier performance management preferredHigh attention to detail and accuracyMultitasking and ability to work under pressure to meet deadlinesIntegrity, transparency, and ethical conductProactive, self-motivated, and results-drivenCollaborative team player with strong interpersonal communicationTime management and ability to manage multiple simultaneous projectsStrong decision-making and problem-solving skillsNegotiation and influencing skillsProject management fundamentalsStakeholder management and cross-functional collaborationProcurement principles, policies, and best practicesSupply chain management and end-to-end sourcing processesContract management and commercial law fundamentalsMarket research, spend analysis, and cost modellingUAE regulatory and compliance environment (VAT, trade regulations)ERP procurement modulesAdvanced MS Excel (pivot tables, VLOOKUP, data analysis)e-Procurement platforms and digital sourcing toolsSpend analytics and KPI reportingRFP/RFQ preparation and bid evaluation