Administrative Assistant

Job Description

Yasmina British Academy is an outstanding English Curriculum school in the beautiful city of Abu Dhabi. With our globally recognized and admired curriculum, dedicated and passionate practitioners, and outstanding teaching and learning, Yasmina British Academy is an exceptional place to work. With the transition to its multi-billion-dirham new campus now complete, Yasmina British Academy is leveraging its state-of-the-art facilities to redefine digital learning. This new multi-building campus is designed to foster a future-focused educational experience, providing students and teachers with cutting-edge technology, sustainable learning environments, and unparalleled opportunities for innovation and digital excellence.

This incredible facility is more than just a school, acting as a social, sporting, and performance hub for both the local and international communities of the city. The new campus enables us to add even more value to our currently outstanding educational provision while utilizing the reputation of Aldar Academies' brand to positively impact the lives of our learning community in the UAE.

It has an exciting, diverse, and progressive learning community that annually produces some of the very best I/GCSE and A Level results in the UAE. Yasmina's learning culture is underpinned by the core values of excellence, respect, passion, collaboration, and creativity, allowing all students to thrive. Furthermore, the Academy is extremely proud of its recent ADEK inspection, which rated Yasmina British Academy as 'Outstanding' in all six performance standards, placing it among the top schools in the UAE and Middle East.

The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.

Responsibilities

The role of the invigilator:

To ensure that examinations are conducted according to the regulations to:

1. Ensure all candidates have an equal opportunity to demonstrate their abilities.
2. Ensure the security of the examination materials before, during, and after the examination.
3. Prevent possible candidate malpractice.
4. Prevent possible administrative failures.

General Requirements

1. Experience of invigilation is not required as training in the role and duties of an invigilator will be provided.
2. Invigilators must confirm the confidentiality and security requirements surrounding the invigilation process are known, understood, and will be followed at all times.

An ideal candidate will:

1. Be reliable, flexible, and readily available during main examination periods.
2. Have effective communication skills and good interpersonal skills.
3. Work well as part of a team.
4. Be a confident and reassuring presence to candidates in examination rooms.
5. Be able to give instructions and manage situations involving different groups of people.
6. Have basic IT skills (familiar with the use of email, mobile phone messaging, etc.).
7. Seek to achieve competence in the role and a rigorous understanding of the JCQ regulations.

Main duties

1. To conduct examinations in accordance with the Joint Council for Qualifications (JCQ), awarding body, and Yasmina British Academy regulations and instructions.
2. To have a key role in upholding the integrity and security of the external examination/assessment process.

Before examinations

1. Report to and be briefed by the exams officer prior to each exam session.
2. Keep confidential exam question papers and materials secure before, during, and after exams.
3. Ensure exam rooms are set up according to the requirements.
4. Admit candidates into exam rooms under formal examination conditions.
5. Give full attention to conducting the examinations properly.
6. Identify candidates and seat candidates according to the required arrangements.
7. Distribute the correct question papers and exam materials to candidates.
8. Instruct candidates in the conduct of their exams.
9. Deal with candidate questions.
10. Start exams.

During examinations

1. Supervise and observe candidates at all times and be vigilant throughout examinations.
2. Keep disruption in examination rooms to a minimum.
3. Deal with emergencies or irregularities effectively.
4. Record/report any incidents, disruption, or irregularities.
5. Complete attendance registers.
6. Deal with candidate questions according to the regulations.

After examinations

1. Instruct candidates in finishing their examinations and collect examination scripts and materials.
2. Dismiss candidates from the examination room.
3. Check candidates' names on scripts, match the details on the attendance register.
4. Securely return all examination scripts and materials to the exams officer.

Other Tasks

1. Undertake training, update, and review sessions as required.
2. Undertake, where required and where able, other duties requested by the exams officer, for example:
3. Centre supervision of examination timetable clash candidates between examination sessions.
4. Facilitating access arrangements for candidates, for example as a reader, scribe, etc. (full training will be provided).
5. Other exams-related administrative tasks including maintaining question paper security by supporting the 'second pair of eyes check.

APPLICATION

An application with a cover letter and CV including details of two referees should be sent to

THE PROCESS

Closing date for applications: 12:00pm Friday 11th April 2025 but we reserve the right to make an early appointment for experienced and suitably qualified applicants.

This job description is not all inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunity employer, committed to a diverse and inclusive work environment. We are also mindful of our national development strategy and encourage UAE Nationals in their application at our company.

Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.

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