HR Operations Assistant

Job Description About Sunreef Yachts Middle East RAK Shipyard Sunreef Yachts is a global leader in the design and construction of luxury custom catamarans. Our Middle East shipyard in Ras Al Khaimah supports multiple yacht production lines and oversees all technical, operational, and administrative activities in the region. Position: HR Operations Assistant Location: Ras Al Khaimah, UAE Reporting to: HR Operations Manager Working Days: Monday Saturday Timing: 7:00 AM 3:45 PM Role Summary The HR Operations Assistant supports the HR Operations Manager in all daily HR and administrative functions. This includes manual overtime calculation, gatepass management, travel coordination, recruitment assistance, and employee onboarding. The role requires high accuracy, confidentiality, and strong coordination skills to support a busy shipyard environment. Requirements Key Responsibilities1. HR Administration & Employee Support - Support preparation of employment contracts, onboarding files, and HR documents. - Maintain employee data, attendance records, and update logs. - Assist with onboarding activities and coordination with internal departments. - Manual Overtime Calculation & Blue-Collar Payroll Support - Calculate overtime manually for blue-collar workers according to UAE Labour Law and company policy. - Reconcile attendance sheets, shifts, and timekeeping reports. - Ensure accuracy of OT hours before submitting to HR Manager & payroll team. - Maintain monthly OT records and support audits when required. - Gatepass Management (RAKEZ / RMC Shipyard) - Process, track, and renew gatepasses for employees, visitors, contractors, and suppliers. - Maintain a gatepass database with validity dates and compliance requirements. - Coordinate closely with RAKEZ and shipyard security. - Travel Coordination (Sales & Management Support) - Arrange flights, hotels, transport, and travel documentation. - Coordinate travel for Sales Team during exhibitions and client visits. - Prepare travel itineraries and ensure smooth communication throughout trips. - Recruitment Assistance - Assist with scheduling interviews and communicating with shortlisted candidates. - Maintain recruitment trackers and organize CVs. - Assist in pre-screening tasks when needed. - Office & Administrative Support - Handle daily HR emails, documentation, and coordination tasks. - Prepare letters, memos, and support HR Manager in ongoing HR projects. - Coordinate invoice submissions for travel, visas, medicals, etc. Required Skills & Qualifications - Experience in HR administration or operations (UAE is a must). - Strong numerical skills and ability to calculate overtime manually. - Familiarity with timekeeping systems is an advantage. - Excellent organization and multitasking skills. - English fluency required; Arabic is a plus. - Proficiency in Microsoft Excel & MS Office. - Experience in industrial, engineering, or construction environments preferred. Preferred Experience - Experience in calculating payroll OT for blue-collar workers. - Understanding of UAE Labour Law basics. - Experience with RAKEZ gate pass processes or similar zones ( preferrable not mandatory) Soft Skills - High accuracy and attention to detail - Confidentiality and professionalism - Strong coordination & follow-up skills - Ability to work under pressure in a fast-moving environment - Positive attitude and strong teamwork mindset Benefits Competitive salary aligned with experience and industry standards Fast-growth environment with clear opportunities for career development Basic health insurance as per UAE Labour Law Annual leave entitlement in accordance with UAE Labour Law Overtime eligibility according to company policy Supportive multicultural work environment within an international luxury yacht brand Training and development opportunities to enhance HR and administrative skills