HR Intern

5 days ago

Dubai, Dubai, United Arab Emirates DAMAC Properties Full time
Roles and responsibilities

HR Intern is responsible to maintain operational efficiency, manage growing workloads, and ensure the HR department continues to provide high-quality services to the employees.

  • Update our internal databases with new employee information, including contact details and employment forms
  • Help with the preparation of reports related to performance and feedback.
  • Assist in tracking employee performance and supporting the performance appraisal process.
  • Provide administrative support for employee relations initiatives.
  • Help maintain employee records and ensure they are up to date.
  • Assist in organizing employee engagement activities and events.
  • Review and distribute company policies in digital formats or hard copies
  • Participate in organizing company events and careers days
  • Address employee queries about benefits (like number of remaining vacation days)
  • Prepare HR-related reports as neede (like training budgets by department)
  • Gather payroll data like leaves, working hours and bank accounts

Experience And Technical Knowledge

  • Entry Level
  • Knowledge in MS Office Application

Qualifications

  • College degree – essential
  • High organization and administrative skills
  • Maintains communication with department heads and respective teams
  • Should be able to communicate well at all levels
  • Flexible approach to people and tasks

  • Recruitment Assistance:

    • Assist with the recruitment process, including posting job openings on job boards, social media, or internal platforms.
    • Screen resumes and job applications, ensuring that candidates meet the necessary qualifications.
    • Schedule and coordinate interviews, prepare interview materials, and communicate with candidates.

  • Onboarding Support:

    • Help with the onboarding process for new hires, including preparing orientation materials, employee handbooks, and welcome packages.
    • Collect necessary documentation from new employees, such as personal details, tax forms, and other paperwork.

  • HR Documentation:

    • Maintain employee records, update HR databases, and organize personnel files (both digital and physical).
    • Assist with compliance-related paperwork, ensuring all records are accurate and up to date.

  • Employee Relations Support:

    • Answer basic HR-related questions from employees regarding company policies, benefits, or leave entitlements.
    • Assist in organizing employee events, surveys, or feedback sessions to improve employee engagement.
Desired candidate profile

1. Communication Skills

  • Strong verbal and written communication skills to interact effectively with employees, management, and candidates.
  • Ability to draft professional emails, letters, and documents.

2. Organizational Skills

  • Ability to multitask and stay organized in a fast-paced environment.
  • Efficiently managing administrative tasks, scheduling interviews, and maintaining files.

3. Attention to Detail

  • Ensuring that HR records, documents, and data are accurate and well-organized.
  • Reviewing resumes and job applications with a keen eye to detail.

4. Confidentiality

  • Understanding the importance of confidentiality in handling sensitive employee information.
  • Safeguarding personal and professional data in compliance with privacy policies.

5. Time Management

  • Prioritizing tasks to meet deadlines, especially when handling multiple administrative duties or projects at once.
  • Managing time effectively during busy periods, such as recruitment cycles.

6. Teamwork and Collaboration

  • Ability to work well with HR colleagues and other departments in a collaborative manner.
  • Supporting team members with HR projects and tasks.

7. Problem-Solving Skills

  • Assisting in resolving basic employee-related issues or inquiries.
  • Offering solutions for administrative challenges and assisting with conflict resolution when needed.

8. Basic HR Knowledge

  • Understanding of HR processes such as recruitment, employee onboarding, payroll, and compliance with labor laws.
  • Familiarity with HR tools and systems (e.g., HR software, applicant tracking systems).

9. Adaptability

  • Being open to learning new HR functions and adapting to the changing needs of the department.
  • Willingness to take on new challenges and tasks beyond the initial scope of responsibilities.

10. Proficiency in Office Software

  • Experience using office software like Microsoft Office (Excel, Word, PowerPoint) and email communication tools.
  • Familiarity with HR management software and systems, such as an applicant tracking system (ATS) or HRIS.

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